Advancement Operations Assistant

Working at Quinnipiac University; Hamden (CT); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Tuition remission

Job summary

Quinnipiac University invites applications for the position of Administrative Assistant, Office of Advancement Services. This role provides administrative and clerical support for Directors of Development and the AVP Advancement, including budget assistance and coordination of office operations.

The ideal candidate will have strong organizational and communication skills, experience in an office setting, and proficiency with Microsoft Office and donor databases.

Qualifications

• Experience in an administrative support, executive assistant, or office coordination role.
• Demonstrated experience coordinating meetings, schedules, travel arrangements, and events.
• Experience managing budgets, expense tracking, reconciliations, and financial records.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience working with databases, CRM systems, or donor management software.
• Strong organizational and record management skills, including electronic and paper filing systems.
• Excellent written and verbal communication skills with the ability to prepare professional correspondence.
• Strong attention to detail and accuracy when handling confidential information, reports, and financial data.
• Ability to prioritize multiple tasks and work independently in a fast-paced environment.
• Strong customer service and interpersonal skills with the ability to work effectively with internal and external stakeholders.
• Proven ability to collaborate effectively with individuals from varied backgrounds.
• Note: successful completion of Microsoft Office skills test, proofreading test, and background check.

Responsibilities

• Prepare correspondence for approval and signature as required.
• Coordinate internal and external meetings; support travel arrangements; track expenses using university software.
• Assist with planning and implementation of events; manage invitations, venue, catering, attendance lists, and registrations.
• Monitor incoming mail and emails supporting Directors of Development.
• Generate reports, lists, and labels from University databases including the Advancement CRM.
• Maintain and retrieve information using University software; organize electronic and hard-copy files.
• Maintain budget and agency accounts for Directors of Development; reconcile monthly reports.
• Assist with gift recording and donor reporting for annual reports; support acknowledgements.
• Familiarize with PO system and invoice processing to support vendor relations.
• Attend development functions outside regular hours as needed.
• Other administrative duties as assigned.

Skills

Administrative support experience

Strong organizational skills

Excellent written and verbal skills

Ability to prioritise multiple tasks

Customer service and interpersonal

Attention to detail

Work independently in fast-paced env

Team collaboration across diverse背景

Education

High School Diploma or GED

Tools

Microsoft Office Suite

CRM/donor management software

Job description

Quinnipiac University invites applications for the position of Administrative Assistant, Office of Advancement Services. This role provides administrative and clerical support for Directors of Development and the AVP Advancement, including budget assistance and coordination of office operations.

The ideal candidate will have strong organizational and communication skills, experience in an office setting, and proficiency with Microsoft Office and donor databases.