Administrative Coordinator

University of Rhode Island Foundation; South Kingstown (RI); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous paid time off

Retirement savings programs

Job summary

University of Rhode Island Foundation in Kingston, RI is seeking an Administrative Coordinator to support the CEO and executive office. This full-time exempt role focuses on scheduling, communications, and coordinating priorities across the Foundation and university.

The successful candidate will exhibit exceptional organization, discretion with confidential information, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• 2–4 years of professional experience.
• Strong organizational skills: ability to prioritize and manage multiple tasks.
• Excellent written, verbal, and interpersonal communication.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office applications (Excel, Word, Teams).

Responsibilities

• Support the day-to-day executive operations and scheduling across the organization and university.
• Manage multiple requests and competing priorities with professionalism.
• Prepare, edit, and review documents and reports with accuracy.
• Foster relationships with internal and external stakeholders; collaborate with URIF team members.
• Operate autonomously while maintaining a collaborative, diplomatic approach to complex priorities.

Skills

Organization

Communication

Relationship-building

Discretion

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

Reports to: Sarah Belden, Director of Foundation Initiatives

Location: Kingston, RI

Employment Type: Exempt, Full-Time

Position Summary:

The University of Rhode Island Foundation (URIF) seeks a highly organized, proactive, and detail-oriented professional to serve as Administrative Coordinator. Reporting directly to the Director of Foundation Initiatives, this position plays a critical role in supporting the day-to-day executive operations of the Foundation and providing high-level administrative support to the CEO. The Administrative Coordinator manages the administrative and operational affairs associated with the executive office, ensuring the efficient coordination of priorities, schedules, meetings, communications, and special projects. This role requires exceptional organizational and communication skills, sound judgment, discretion in handling confidential information, and the ability to anticipate the needs of executive leadership while managing multiple priorities in a fast-paced environment. The Administrative Coordinator serves as a key liaison with internal and external stakeholders and contributes to the overall effectiveness and success of the Foundation's executive operations.

Key Responsibilities:

• Support the day-to-day executive operations and functions of the organization including scheduling and communication with members across the organization and university.
• Effectively manage multiple requests and tasks with competing priorities.
• Demonstrate thoroughness and special attention to detail while meeting deadlines in a fast-paced environment.
• Research, prepare and edit documents and reports with accuracy.
• Foster and sustain strong relationships across the organization and the university.
• Communicate and collaborate effectively with URIF team members, university partners, and external stakeholders.
• Operate autonomously, while demonstrating a strong collaborative style, and diplomacy to manage complex situations involving numerous and competing priorities.
• Other duties as assigned.

Required Education and Experience:

• Bachelor's degree required.
• Two to four years of professional experience.
• Strong organizational skills: ability to prioritize and handle multiple projects simultaneously.
• Strong written, verbal, and interpersonal communication skills, including excellent listening, relationship-building, and customer-service skills.
• Ability to effectively respond to internal and external customers in a timely and professional manner.
• Proven ability to work collaboratively across disciplines/units and build cross-functional interdisciplinary partnerships.
• Proficiency in using Microsoft applications (Excel, Word, and Teams)
• Proven ability to maintain confidentiality and data integrity.

Preferred Education and Experience:

• Experience preferably in higher education, non-profit, and/or professional office environment.
• Experience with Salesforce, and donor database contact management and tracking systems.

Salary: $55,000 based on experience.

Join the URI Foundation team!

We offer competitive benefits, including medical, dental, and vision coverage, generous paid time off, and unparalleled retirement savings programs. Join our team of talented, mission-driven advancement professionals!

We are an equal opportunity employer and provide equal employment and advancement opportunities to all individuals, making decisions based on merit, qualifications, and abilities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, age, veteran status, physical or mental disability, sexual orientation, gender identity or expression, genetic characteristics, or any other characteristic protected by law.