Alumni Engagement & Events Coordinator

University of Rhode Island Foundation; South Kingstown (RI); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Generous paid time off

Retirement savings programs

Job summary

A leading educational institution is seeking an Alumni Engagement & Events Coordinator to strengthen connections within the alumni community. This role involves coordinating alumni programs, managing event logistics, and assisting with volunteer engagement. Ideal candidates will have a Bachelor's degree in a related field and strong communication skills. Competitive benefits include medical, dental, retirement savings, and generous PTO, though tuition waiver is not offered.

Qualifications

• 1-2 years of experience in alumni relations, event planning, or similar field preferred.
• Ability to work evenings and weekends as needed.
• Strong interpersonal and written communication skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Willingness to work evenings and weekends.

Responsibilities

• Support alumni volunteer initiatives, including recruitment and onboarding.
• Coordinate logistics for alumni engagement events including venue selection and catering.
• Collaborate with marketing on event promotion and manage post-event communications.
• Draft and manage post-event communications with the marketing team.
• Maintain alumni records in CRM and track engagement metrics.
• Prepare reports to inform strategy and measure impact.
• Coordinate logistics for events including venue, catering, site layout, safety, décor.
• Assist in day-of event execution and post-event processes (budget, reporting).
• Travel to local and regional event locations as needed.

Skills

Strong interpersonal skills

Written communication skills

Proficient in Microsoft Office Suite

Project management skills

Ability to manage multiple projects

Education

Bachelor’s degree in communications, marketing, event management, or related field

Tools

Microsoft Office Suite

Job description

The Alumni Engagement & Events Coordinator plays a key role in strengthening connections between the University of Rhode Island and its alumni community. Reporting to the Director, Alumni Engagement, this position supports the development and execution of alumni initiatives and events, assists with volunteer engagement, and contributes to communications and outreach efforts that advance the mission of the URI Foundation (URIF). The Coordinator works collaboratively across departments to support the delivery of high-quality experiences and foster lifelong relationships with alumni.

Key Responsibilities

Alumni Engagement (60%)

• Support alumni volunteer initiatives, including recruitment, onboarding, and recognition.
• Serve as a liaison to alumni groups and committees, providing administrative and programmatic support.
• Coordinate the planning and execution of alumni programs such as reunions, regional gatherings, and affinity programs.
• Collaborate with marketing and communications on event promotion across multiple platforms.
• Draft and manage post-event communications for all alumni events in collaboration with the marketing and communications team.
• Collaborate with campus partners to collect alumni engagement data.
• Maintain accurate alumni records in CRM systems and track engagement metrics.
• Responsible for managing Century Walk orders, communications, and brick installations on campus.
• Prepare reports and summaries to inform strategy and measure program impact.

Event Planning & Coordination (40%)

• Coordinate logistics for alumni engagement events(and other events as needed) including venue selection, catering, site layout, safety coordination, décor, signage, name tags, and supply procurement.
• Assist in day-of event execution and ensure timely completion of post-event processes (budget, reporting, internal follow-up communications).
• Travel to local and regional event locations and engagement opportunities as needed.
• Work closely with other Foundation departments and campus partners to assist with or plan events that align with strategic goals.
• Other duties as assigned.

Education and Experience

• Bachelor’s degree in communications, marketing, event management, or related field.
• 1-2 years of experience in alumni relations, event planning, or similar field preferred.
• Strong interpersonal and written communication skills.
• Proficient in Microsoft Office Suite.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• A willingness to work evenings and weekends as needed.

Join the URIF team!

Join our growing team of advancement and engagement professionals. We offer competitive benefits, including medical, dental and vision, generous paid time off and retirement savings programs. One benefit that URIF does not take part in is the University of Rhode Island tuition waiver program. URIF does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.