Advancement Coordinator, Engineering

University of Maryland; College Park (MD); On-site; USD 62,000 - 70,000; Full time

Job summary

The Advancement Coordinator at the A. James Clark School of Engineering enhances the Engineering Advancement Office by coordinating administrative, financial, and operational activities, including budget planning, forecasting expenditures, contract processing, and procurements.

This role schedules for the assistant dean for advancement, prepares briefing materials for meetings with donors and external stakeholders, engages faculty and staff in constituent outreach, and oversees data management,

Qualifications

• Bachelor’s degree from an accredited college or university.
• One year of professional administrative experience.
• Additional work experience may substitute for education on a year-for-year basis up to four years.

Responsibilities

• Budget planning and monitoring, forecasting, and reconciling expenditures.
• Facilitate contracts and procurements, coordinate travel and meeting logistics.
• Process vendor payments and ensure policy compliance.
• Coordinate briefing materials and logistics for donor meetings and external engagements.
• Oversee constituent data management and onboarding logistics for new employees.
• Plan team meetings, retreats, and supervise two to three student assistants.
• Provide limited logistical support for corporate engagement meetings and events.

Skills

Office administration

Confidential information handling

Oral and written communication

Microsoft Office & Google Suite

Policy interpretation

Multitasking

Education

Bachelor’s degree

Tools

Workday

Concur

Job description

The Advancement Coordinator in the A. James Clark School of Engineering enhances the operational effectiveness of the Engineering Advancement Office (EAO) by providing comprehensive administrative, financial, and operational coordination. Responsibilities include budget planning and monitoring, forecasting and reconciling expenditures, facilitating contracts and procurements, coordinating complex travel and meeting logistics, processing vendor payments, and ensuring compliance with university financial, procurement, and administrative policies.

The Coordinator will prioritize and troubleshoot scheduling for the assistant dean for advancement; coordinate the preparation of briefing materials and logistics for meetings with donors and other external stakeholders; facilitate the involvement of faculty, staff, and students in constituent engagement opportunities; and provide limited logistical support for select corporate engagement meetings and events, as assigned.

The Coordinator oversees constituent data management, coordinates onboarding logistics for new employees, manages the Engineering Advancement Office's physical workspace, plans team meetings and retreats, and hires, trains, schedules, and supervises two to three student assistants.

Attendance at events during and after regular office hours, including evenings and weekends, will be necessary. Limited travel, primarily within the Baltimore–Washington region, is required.

Preferences:

• Experience managing budgets and familiarity with enterprise systems (e.g., Workday, Concur, or similar platforms).
• Experience in office management, operations, or administrative coordination, with exceptional organizational skills and attention to detail.
• Strong written communication skills and the ability to work effectively with a range of stakeholders.
• Exercises sound judgment, takes initiative, and works independently with a strong sense of ownership.
• Thrives in a fast-paced, collaborative environment and effectively manages competing priorities.

Physical Demands:

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Ability to work some evenings and weekends as necessary
• Ability to lift or move up to 25 pounds
• Limited local travel may be required

Licenses/ Certifications: N/A

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university.

Experience: One (1) year of professional administrative experience.

Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of office administration and organization.
• Skill in handling confidential information appropriately.
• Skill in oral and written communication.
• Skill in the use of Microsoft Office and Google Suite products.
• Ability to interpret and apply policies, procedures, regulations, and laws.
• Ability to multitask while demonstrating a commitment to customer service.

Additional Job Details

Required Application Materials: Resume and Cover Letter

Best Consideration Date: August 19, 2026

Posting Close Date: NA

Job Risks

Not Applicable to This Position

No

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department

VPUR-SCU Development

Worker Sub-Type

Staff Regular

Salary Range

$62,080-$70,000

Benefits Summary

For more information on Regular Exempt benefits, select this link.

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

• Learn how military skills translate to civilian opportunities with O*Net Online