Advancement Coordinator, Danforth and University Initiatives – University Advancement

UNKNOWN

United States

On-site

USD 29,000 - 34,000

Full time

4 days ago

Be an early applicant

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Benefits offered by this job

Vacation & holidays

Health insurance

Metro transit U-Pass

Tuition assistance

Job summary

Washington University in St. Louis seeks an Advancement Coordinator within the Philanthropic Strategy Team to provide administrative and operational support for fundraising initiatives.

You will manage dashboards, track tasks across UA, and coordinate program leader travel and donor materials with attention to confidential information and deadlines. The role reports to the Senior Manager of Support Services and supports one or more schools or initiatives, contributing to prospect strategy

Qualifications

Education: High school diploma or equivalent.
Work Experience: 3 years relevant experience.
Driver's License: Not required.

Responsibilities

Provide administrative and operational support focused on the management of the unit’s top prospects and program leaders’ portfolio.
Review and facilitate the team’s support of active and planned philanthropic proposals designated to the unit, and related actions needed.
Manage and update dashboards; track and coordinate execution of tasks to drive accountability of colleagues across UA.
Organize and attend internal meetings with territory gift officers to strategize and plan program leader travel and visits.
Facilitate post-meeting follow up by coordinating next steps and adjustments to strategy.
Maintain reporting documents for gift officer requests for program leader visits, including recommended prospects, prospects approved for outreach.
Coordinate logistics of ongoing Executive Director and program leader donor meetings and travel, including strategic itineraries, researching, writing and organizing prospect briefings, working across UA to assemble, consolidate, and organize collateral materials, and ensuring appropriate follow-up.

Education

High school diploma or equivalent

Job description

Location SAINT LOUIS, MO 63105 Scheduled Hours 37.5 Position Summary

University Advancement boasts a talented, knowledgeable team dedicated to inspiring the global WashU community to engage in advancing our university mission—to act in service of truth through the formation of leaders, the discovery of knowledge, and the treatment of patients for the betterment of our region, our nation, and our world.

Within University Advancement, Philanthropic Strategy teams partner with their respective schools or initiatives to establish strategic fundraising priorities, develop and advance donor strategies, engage leadership in fundraising activities, and create stewardship and engagement opportunities for prospects and volunteers.

The Advancement Coordinator within the Philanthropic Strategy Team of University Advancement, assists one or more of the school or initiative-focused teams by providing operational and administrative support. The Advancement Coordinator helps advance fundraising progress from top prospects by managing dashboards, tracking task execution across UA teams, and coordinating program leadership travel logistics and donor materials.

The coordinator will be key to prospect strategy execution by preparing briefing materials and facilitating post-meeting follow up steps. While working with a specific team(s), this position reports to the Senior Manager of Support Services, Philanthropic Strategy and is part of an overall administrative support service team for Philanthropic Strategy. We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion.

Support services team members work to support the execution of all role functions, inclusive of activities beyond this list, depending on the unique needs of individual terms.

Primary Duties & Responsibilities:

Provide administrative and operational support focused on the management of the unit’s top prospects and program leaders’ portfolio.
Review and facilitate the team’s support of active and planned philanthropic proposals designated to the unit, and related actions needed.
Manage and update dashboards; track and coordinate execution of tasks to drive accountability of colleagues across UA.
Organize and attend internal meetings with territory gift officers to strategize and plan program leader travel and visits.
Facilitate post-meeting follow up by coordinating next steps and adjustments to strategy.
Maintain reporting documents for gift officer requests for program leader visits, including recommended prospects, prospects approved for outreach.
Coordinate logistics of ongoing Executive Director and program leader donor meetings and travel, including strategic itineraries, researching, writing and organizing prospect briefings, working across UA to assemble, consolidate, and organize collateral materials, and ensuring appropriate follow-up.
This will often be in partnership with staff in the program or initiative’s office.
Submit data requests and pull data from the department CRM; utilize discretion to understand what data is readily available and when a request is needed.
Maintain UA school team’s internal presence on the intranet.
Maintain UA school team’s MS Teams team and channels.
Support the goals of the Philanthropic Strategy vertical with other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or table Equipment Office equipment

Required Qualifications

Education: High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses: No specific certification/professional license is required for this position.
Work Experience: Relevant Experience (3 Years).
Skills: Not Applicable.
Driver's License: A driver's license is not required for this position.

More About This Job

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.

Preferred Qualifications

Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting.

Grade G08-H Salary Range $21.17 - $32.85 / Hourly

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We've got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Q: Can I create a job alert to notify me when jobs of interest are posted? A: Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities!

Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.

Useful Links