Advancement Coordinator

Messmer-Catholic-Schools; Milwaukee (WI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance (life, health, dental

403b matching program

Flexible spending or health savings

Generous vacation and PTO

Job summary

Messmer High School is seeking an Advancement & Marketing Coordinator to support philanthropic goals and strengthen engagement with donors, alumni, and the broader community. The role covers gift processing, database management, events, administrative coordination, donor relations, and digital content creation.

The ideal candidate is highly organized, a strong communicator, and capable of capturing and sharing Messmer's story.

Qualifications

• Bachelor's degree or equivalent work experience in a related field.
• 2-4 years of nonprofit fundraising/advancement/marketing experience.
• Proficiency with CRM/donor databases (Salesforce, Givesmart).
• Strong MS Office and Google Workspace skills; content creation experience.

Responsibilities

• Process philanthropic gifts, pledges, and matching gifts in the donor database.
• Generate donor acknowledgments, tax receipts, and tribute notifications.
• Maintain donor records and reports for campaigns.
• Coordinate events, RSVP lists, check-ins, and post-event follow-ups.
• Create engaging digital content highlighting students, staff, alumni, events, and programs.

Skills

Project management

Content creation

Social media management

Communication

Team collaboration

Discretion and integrity

Education

Bachelor's degree in communications, Business, Non-Profit Management, or related field

Tools

Salesforce

Givesmart

Microsoft Office

Google Workspace

Job description

Job DetailsJob Location: MILWAUKEE, WI 53206Position Type: Full-Time/Part-TimeEducation Level: 4 Year DegreeJob Shift: DayJob Category: AdvancementAdvancement Coordinator

Job Description

The Advancement & Marketing Coordinator plays a vital role in supporting Messmer High School's philanthropic goals and strengthening engagement with donors, alumni, and the broader community. This position provides essential support to the Advancement team in the areas of gift processing, database management, events, administrative coordination, donor relations, and digital content creation.

We are looking for a highly organized, detail-oriented professional who can manage the accuracy and administrative responsibilities of advancement work while also helping amplify Messmer's story through engaging digital content. The ideal candidate is a strong communicator who enjoys capturing and sharing the people, programs, and moments that make Messmer unique.

This is a full-time position. Approximately 75% advancement / 25% marketing per week.

Key Responsibilities

Gift Processing & Database Management

• Accurately process all philanthropic gifts, pledges, and matching gifts in the donor database (Salesforce).
• Generate timely and personalized donor acknowledgment letters, tax receipts, and tribute notifications.
• Maintain data integrity by regularly updating donor records, contact information, and communication preferences.
• Pull financial reports, donor lists, and mailing lists for appeals and stewardship campaigns.

Event Coordination & Logistics

• Manage event RSVP lists, check-in processes, and post-event follow-ups.
• Assist with event communications and materials, including signage and other event-related needs.

Digital Content Creation

• Create and capture engaging social media content that highlights Messmer students, faculty, alumni, events, programs, and community stories.
• Take photos and short-form videos for social media and other digital communications.
• Work collaboratively with the Director of Marketing & Communications to ensure digital content is accurate, timely, engaging, and consistent with Messmer's brand and messaging.

Work Environment & Physical Demands

• Standard office environment. Sitting and standing for an 8-hour workday (in person). Ability to work occasional evenings and weekends for major fundraising events.

Messmer High School strives to attract and retain a highly skilled faculty and staff that can respond to the needs of our students and community. As a benefit-eligible Messmer employee, you will have access to a wide array of benefits, including:

• Life, health, dental, and vision insurance
• 403b matching program
• Flexible spending or health savings account
• Generous vacation and PTO time

QualificationsQualifications & Skills

• Education: Bachelor's degree in communications, Business, Non-Profit Management, or a related field (or equivalent work experience).
• Experience: 2-4 years of experience in a non-profit fundraising, advancement, marketing, or administrative role.
• Technical Skills: Proficiency with CRM/donor databases (Salesforce, Givesmart)
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience creating content for social media, including photography, short-form video, and written content.
• Experience in supporting events, communications, or community engagement is preferred.
• Core Competencies: High level of discretion and integrity when handling confidential donor information.
• Strong project management skills with the ability to juggle multiple deadlines.
• Collaborative, positive, and enjoys contributing to team success.
• Experience with social media platforms, particularly Facebook and Instagram.
• Some experience with photography or video creation is preferred.