Advancement Associate, Health Development Cancer Programs

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 45,000 - 50,000; Full time

Job summary

The University of Virginia's UVA Health Development is seeking an Advancement Associate to support the Cancer Programs fundraising team. You will coordinate calendars, meetings, travel, donor briefings, and reports, while maintaining donor data with strict confidentiality.

Work closely with frontline fundraisers, faculty, and colleagues to advance philanthropy, manage multiple priorities, and ensure HIPAA compliance.

Qualifications

• High school diploma or GED.
• Minimum of two years of related administrative, operational, or project support experience.
• Bachelor's degree preferred.
• Experience with Salesforce CRM, Workday, or similar systems.
• Experience in healthcare, HIPAA-regulated environments, or fundraising/nonprofit settings.

Responsibilities

• Coordinate calendars, meetings, and travel for frontline fundraising professionals and faculty partners.
• Prepare meeting agendas, donor briefings, reports, and presentation materials.
• Assist with donor stewardship activities, acknowledgments, and correspondence.
• Support fundraising events, meetings, and donor engagement activities.
• Process expense reports, reimbursements, and other administrative tasks.

Skills

Relationship building

Organizational skills

Communication

Calendar management

Data entry

HIPAA compliance

Education

Bachelor's degree

High school diploma or GED

Tools

Salesforce CRM

Workday

Job description

External Relations at the University of Virginia (UVA) is seeking a highly organized, proactive, and relationship-focused Advancement Associate to support our Cancer Programs fundraising team. The University of Virginia has a strong and reputable advancement community, boasting effective, results-oriented, and resourceful professionals. Our community comprises a robust central advancement organization, 12 University schools, and more than 25 University-related programs. We offer a wide variety of career opportunities, as well as an outstanding environment for professional growth and development.

Help advance innovations in cancer care, research, and patient support through the power of philanthropy.

This is an exciting opportunity for an administrative professional who enjoys managing complex priorities, supporting collaborative teams, and contributing to work that has a direct impact on patients and families.

As a member of UVA Health Development, you will serve as a trusted partner to frontline fundraisers, faculty leaders, and development colleagues. Your work will help strengthen donor engagement, support strategic fundraising initiatives, and ensure that grateful patient outreach is coordinated with the highest level of professionalism, discretion, and compliance.

If you thrive in a fast-paced environment, enjoy building relationships, and take pride in helping others succeed, we would love to hear from you.

What You'll Do

As the Advancement Associate, you will play an essential role in supporting the day-to-day operations and strategic initiatives of the Cancer Programs team by:

Supporting Fundraising Success

• Coordinate calendars, meetings, and travel arrangements for frontline fundraising professionals and faculty partners.
• Prepare meeting agendas, donor briefings, reports, and presentation materials.
• Assist with donor stewardship activities, follow-up communications, acknowledgments, and correspondence.
• Support fundraising events, meetings, and donor engagement activities.
• Process expense reports, reimbursements, and other administrative tasks that keep our team operating efficiently.

Managing and Maintaining Critical Data

• Enter and maintain donor, prospect, and fundraising information within Advancement CRM systems.
• Track fundraising activity, proposals, contact reports, and prospect engagement.
• Ensure confidential information is handled with the highest level of care and full HIPAA compliance.

Enhancing Grateful Patient Philanthropy

• Help identify and coordinate outreach to grateful patient prospects.
• Facilitate communication and collaboration among fundraising colleagues and internal partners.
• Assist with donor mailings, communications, fundraising campaigns, and stewardship initiatives.
• Support the development of meaningful donor experiences that help advance UVA's mission.

What Makes You Successful

• Enjoys creating order from complexity.
• Takes initiative and follows through on details.
• Communicates professionally and builds positive relationships.
• Is comfortable managing multiple projects and priorities simultaneously.
• Maintains discretion and professionalism when handling sensitive information.
• Finds purpose in supporting work that improves lives and strengthens communities.

Minimum Qualifications

• High school diploma or GED.
• Minimum of two years of related administrative, operational, or project support experience.

Preferred Qualifications

• Bachelor's degree.
• More than two years of related experience.
• Experience with Salesforce CRM, Workday, or similar systems.
• Experience working in a healthcare, medical, or HIPAA-regulated environment.
• Experience supporting fundraising, nonprofit, higher education, or healthcare organizations.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Why Join UVA Health Development?

At UVA Health Development, philanthropy fuels breakthroughs in patient care, research, education, and innovation. Joining our team means becoming part of a collaborative and mission-driven community where your contributions help create meaningful impact for patients, families, and future generations.

If you're looking for an opportunity to combine your administrative talents with work that truly matters, we encourage you to APPLY TODAY and join us in advancing the future of cancer care at UVA.

Salary Range

• The anticipated hiring range is $21.63 - $24.03/hr ($45,000-$50,000), commensurate with education and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• UVA External Relations offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and be able to work collaboratively with others using a variety of technologies and tools. Depending on the type of position and work performed, or as deemed by the manager, some positions may be required to work intermittently in our shared office space located in Charlottesville, Virginia. This hybrid position can be worked remotely, although frequent in-person work in our office building, on UVA Grounds, or at event venues is required. The successful candidate will live within driving distance of Charlottesville, Virginia.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after September 15, 2026.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

Contact

• For additional information about the position, please contact Ann Walker, Senior Associate Director of Staff Success, at [e-mail].
• For questions about the application process, please contact Jon Freeman, [e-mail].

Job Profile

J2248 - Advancement Services Operations and Service 2

Career Stream and Level

Operations and Service-O2

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.