Advancement Associate

Foundation Academies; Trenton (NJ); On-site; USD 45,000 - 68,000; Full time

Benefits offered by this job

403b matching

Financial wellness advising

Disability benefits (Aflac)

Professional development & coaching

T-Mobile phone plan

Windows laptop

Paid holidays

Sick & personal days rollover

Job summary

Foundation Academies in Trenton, NJ is seeking an Advancement Associate to manage fundraising data, donor records, and board operations, supporting the Advancement Office's systems and processes. You will maintain CRM data, prepare reports and briefs, and help ensure accurate financial records across the department.

You will collaborate with Finance and leadership, coordinate acknowledgments, and assist with events and governance materials, contributing to an efficient, impact-driven fundraising

Qualifications

• 2–5 years of experience in advancement operations, nonprofit administration, development services, executive support, or a related field.
• Experience with donor CRM systems such as Raiser's Edge, Salesforce, Bloomerang, or similar platforms.
• Strong proficiency with Google Workspace and Microsoft Office.
• Exceptional organization and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Strong written and verbal communication skills.
• Experience supporting nonprofit boards or governance processes preferred.
• Basic knowledge of finance and budgeting.

Responsibilities

• Manage and maintain the Advancement CRM, donor records, and fundraising data.
• Conduct prospect research and support fundraising pipeline management.
• Prepare prospect profiles, reports, dashboards, and briefing materials.
• Coordinate timely donor acknowledgments, pledge tracking, and stewardship records.
• Support FOFA Board meetings, governance records, agendas, and documentation.
• Coordinate invoices, reimbursements, deposits, and other financial records with Finance.
• Maintain Advancement’s Google Drive, filing systems, SOPs, and organizational resources.
• Support scheduling, calendars, events, inventory, and other Advancement projects.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking / prioritization

Confidentiality

Tools

Raiser's Edge

Salesforce

Bloomerang

Google Workspace

Microsoft Office

Job description

$45,000 to $67,500

What is the opportunity?

Foundation Academies is seeking a highly organized and detail-oriented Advancement Associate to support the systems and operations that power the Advancement Office. This role will manage fundraising data and research, support donor stewardship and FOFA Board operations, and help maintain the financial and organizational systems that keep the department running efficiently. It’s an opportunity for a systems-minded professional to bring structure to complex work and help a fundraising team operate at its best. Ready to grow with us?

What is in it for you?

• Merit-based pay increases annually
• Tax-deferred 403b retirement account with 25% matching up to a certain amount
• Free financial wellness advising through our Financial Advisor Service
• Optional short or long-term disability benefits through Aflac
• Regular strategic professional development and coaching
• Smartphone and fully paid wireless plan through T-Mobile
• Windows-based laptop
• Regular team-building activities and outings
• 10 sick days and 3 personal days that roll over annually
• 30 paid holiday observances
• A rewarding career that positively impacts the lives of our amazing students

What will you be doing?

• Manage and maintain the Advancement CRM, donor records, and fundraising data.
• Conduct prospect research and support fundraising pipeline management.
• Prepare prospect profiles, reports, dashboards, and briefing materials.
• Coordinate timely donor acknowledgments, pledge tracking, and stewardship records.
• Support FOFA Board meetings, governance records, agendas, and documentation.
• Coordinate invoices, reimbursements, deposits, and other financial records with Finance.
• Maintain Advancement’s Google Drive, filing systems, SOPs, and organizational resources.
• Support scheduling, calendars, events, inventory, and other Advancement projects.

What do we require from you?

• 2–5 years of experience in advancement operations, nonprofit administration, development services, executive support, or a related field.
• Experience with donor CRM systems such as Raiser's Edge, Salesforce, Bloomerang, or similar platforms.
• Strong proficiency with Google Workspace and Microsoft Office.
• Exceptional organization and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.
• Strong written and verbal communication skills.
• Experience supporting nonprofit boards or governance processes preferred.
• Basic knowledge of finance and budgeting.

Want to join our FAmily?

We are Foundation Academies: Trenton, New Jersey’s largest and highest-ranking K-12 free public charter school serving more than 1,000 scholars across three schools on two campuses. Our mission is to ensure that all of our students secure the academic knowledge and skills to prepare them for the nation’s finest colleges, and to instill in them the core values of caring, respect, responsibility, and honesty. We admit students by lottery, irrespective of gender, race, household income, or academic ability.

Our team of experienced and mission-driven urban educators values growth mindsets, lifelong learners, and individuals who believe that every child deserves an excellent education. We hold ourselves, our students, and our city to high standards because that’s what our families deserve.

We are conveniently located a quick car ride to downtown Princeton, a 45-minute SEPTA ride to Philly’s Center City, and a hop on the NJ Transit Express to New York City.

Equal Employment Opportunity Statement:

Foundation Academies is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. Foundation Academies prohibits unlawful discrimination based on race, color, creed, gender, gender identity, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. All such discrimination is unlawful and prohibited by Foundation Academies. It is also our policy to comply with all applicable state and federal laws respecting consideration of unemployment status in making hiring decisions.