Advancement Associate

Trinity School, NYC; New York (NY); On-site; USD 85,000 - 90,000; Full time

Job summary

Trinity School, a co-educational K-12 institution on the Upper West Side of Manhattan, seeks a full-time Advancement Associate beginning as soon as possible. Reporting to the Chief Advancement Officer (CAO), the role provides direct administrative support to the CAO, coordinates the day-to-day operations of the Office of Advancement, and manages a portfolio of projects to strengthen the work of the office.

The successful candidate will bring excellent organization and initiative, with the

Qualifications

• Bachelor’s degree is required.
• Experience in administration, operations, customer service, or nonprofit settings is preferred.
• Excellent oral and written communication skills are essential.
• Proficiency with MS Office Suite and Google Suite is expected; Raiser's Edge is a plus.

Responsibilities

• Coordinate scheduling of departmental meetings and events and maintain School calendars.
• Maintain the CAO’s schedule and coordinate with offices and calendars.
• Provide administrative support to Advancement Directors as assigned by the CAO.
• Coordinate and execute special projects supporting fundraising, stewardship, events, and communications.
• Occasional evening and weekend event support may be required.
• Assist with donor research, reports, constituent lists, and visit briefings.
• Help track departmental budget and prepare monthly budget/expense reports.
• Receive visitors, answer inquiries, route calls/mail, and support travel arrangements.

Skills

Excellent communication

Interpersonal skills

Multitasking

Organizational skills

Proactive

Education

Bachelor’s degree

Tools

Raiser’s Edge

MS Office

Google Suite

Job description

Trinity School, a co-educational, K-12 institution located on the Upper West Side of Manhattan, seeks a full-time Advancement Associate beginning as soon as possible.

Reporting to the Chief Advancement Officer (CAO), the Advancement Associate provides direct administrative support to the CAO, coordinates the day-to-day operations of the Office of Advancement, and manages a portfolio of projects and operational responsibilities that strengthen the work of the office, increase the capacity of Advancement leadership, and evolve based on the interests and strengths of the successful candidate and the needs of the department.

As a trusted operational partner to the CAO and the Advancement team, the Advancement Associate is someone who enjoys bringing order to complexity, keeping projects moving, anticipating needs, and helping colleagues succeed. Success in this role comes from a combination of excellent organization, sound judgment, initiative, and a willingness to take ownership of both administrative responsibilities and operational projects.

Primary Responsibilities

• Coordinate scheduling of departmental meetings and events with divisional and administrative offices and maintain these events on the School’s online calendars.
• Maintain the CAO’s schedule, coordinating with divisional and administrative offices and the School’s online calendars as necessary.
• Provide administrative support for the Advancement Directors as assigned by the CAO, such as supporting volunteer management efforts.
• Coordinate and execute special projects that support fundraising, stewardship, events, communications, and other departmental priorities.
• Flexibility to assist with evening events and a small number of weekend events throughout the year.
• Assist with maintenance and updating of Raiser’s Edge database; serve as backup support for gift entry and acknowledgement generation as needed.
• Assist with donor research; prepare reports, constituent lists, and donor visit briefings.
• Assist with stewardship efforts, both bulk and bespoke outreach.
• Manage departmental budget, track expenses, and prepare monthly budget/expense reports.
• Receive visitors, screen and route telephone calls; route and prioritize mail; respond to general inquiries.
• Coordinate departmental travel arrangements.
• Order and maintain office supplies and equipment.
• Other duties as assigned by the CAO.

Education And Experience

• Bachelor’s degree required.
• Relevant professional experience in administration, operations, customer service, education, nonprofit, or related fields.

Qualifications

• Strong work ethic and commitment to the School’s mission.
• Proficiency with MS Office Suite applications and Google Suite.
• Familiarity with CRM software; Raiser's Edge preferred.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Ability to multitask in a fast-paced environment.
• Excellent organizational skills and ability to prioritize tasks.
• Highly motivated and inherently proactive.

An Equal Opportunity Employer, Trinity School seeks candidates who will add to the diversity of our school community.

Salary Range: $85,000 - $90,000 (salary based upon, but not limited to, relevant experience and expertise)