Advancement Administrative Specialist: Donor Relations

UNIVERSITY OF THE VIRGIN ISLANDS; Northern (KY); Hybrid; USD 45,000 - 47,000; Full time

Job summary

University of the Virgin Islands seeks an Administrative Specialist to support the Institutional Advancement Office. The role handles donor records, financial processing, and public relations with independent judgment to coordinate donor stewardship and communications for the Vice President for Institutional Advancement.

The position requires a Bachelor’s degree and 3–5 years fundraising/communications experience, preferably in higher education or nonprofit settings.

Qualifications

• Bachelor’s degree and 3–5 years progressive fundraising/ Development, public relations, or administrative operations experience.
• preferably in a higher-education or nonprofit setting.
• Equivalent combination of education and/or experience.

Responsibilities

• Serves as the primary point of contact for the Institutional Advancement Office; screens visitors, callers, and requests.
• Inputs donor and alumni gift information into Raisers Edge; updates profiles and generates receipts.
• Transmits funds to Accounting; deposits donations; assists in scholarship accounts.
• Maintains donor/alumni records and budgets; processes invoices and travel/expense vouchers.
• Coordinates media relations; updates web content; prepares PR/advancement reports; supports board activities.

Skills

Raiser’s Edge donor database software

Banner ERP/financial system

Microsoft Office

Content management systems

Social media management tools

Digital photo/asset management

Education

Bachelor’s degree in Business Administration, Communications, Public Relations, or related field

Job description

University of the Virgin Islands seeks an Administrative Specialist to support the Institutional Advancement Office. The role handles donor records, financial processing, and public relations with independent judgment to coordinate donor stewardship and communications for the Vice President for Institutional Advancement.

The position requires a Bachelor’s degree and 3–5 years fundraising/communications experience, preferably in higher education or nonprofit settings.