Advance Associate

City of New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

City of New York’s Mayor’s Office seeks a capable events professional to plan and execute official City events, including press conferences and town halls. You will coordinate logistics, brief media, and support senior officials in delivering the Mayor’s agenda.

The role requires collaboration with multiple City Hall offices, attention to detail, and the ability to work under pressure in a fast-paced environment. A valid NYC driver’s license is preferred and residency may be required.

Qualifications

• Bachelor’s Degree required.
• 1+ years of experience in Advance (Press or Site preferred) or a support role to a high-profile principal.

Responsibilities

• Planning and coordinating logistical production of official events (press conferences, town halls, rallies, and photo opportunities).
• Conducting walkthroughs and location scouting for Mayoral/City Hall events.
• Assisting with on-site event set-up.
• Briefing media and guests with event background and run of show details.
• Collaborating with communications, press, community affairs and intergovernmental staff to advance the Mayor’s agenda.
• Providing guidance to the Mayor and Senior Officials to execute events successfully.
• Offering administrative support to the Advance Team.

Skills

High-level executive support

Creative problem solving

Attention to detail

Public service commitment

Cultural competence

Driver’s license

Education

Bachelor’s Degree

Job description

The Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With

The Office of the Chief of Staff to the Mayor is responsible for the full suite of citywide and agency administrative operations to include scheduling and preparing the Mayor for his daily briefings, meetings, and events. The team led by the Mayor’s Chief of Staff coordinates the operations of the Office of International Affairs, the Office of Operations, the Office of Special Projects and Community Events, the Office of Citywide Event Coordination and Management, Gracie Mansion, and the Office of Correspondence, the Office of Mass Engagement, the Office of Emerging Markets, and the Office of Sports, Wellness, and Recreation.

The Office of Advance is responsible for overseeing the planning and execution of all Mayoral appearances. The office works directly with a multitude of City Hall departments and Citywide Agencies to ensure all logistical and optical aspects of events are arranged in advance; the office is also responsible for the management of staff at events to ensure each event runs smoothly.

The Problems You’ll Solve

• Planning and managing the logistical production of official events, such as press conferences, town hall-style meetings, rallies, and a variety of photo opportunities.


• Conducting walkthroughs and location scouts of venues in advance of identifying locations for Mayoral/City Hall events.


• Assisting with the on-site event set-up.


• Briefing the media and relevant guests in attendance at events with details regarding the background of the event and the run of show.


• Working closely with the communications, press, community affairs, and intergovernmental affairs staff at events to ensure they understand their role in advancing the Mayor’s agenda.


• Utilizing Principal Management skills to deliver necessary information and guidance to the Mayor and Senior Officials in order to successfully execute events/appearances.


• Provide administrative support to the Advance Team overall.

About You

• You have experience working closely with high-level executives and/or political figures and possess the necessary principal management skills.


• You can think creatively, solve real-time problems, and pay close attention to detail.


• You have a valid driver’s license for at least 6 months and are comfortable driving in NYC.


• If you are living outside New York State or New York City, you must be willing to obtain a New York driver’s license and New York City residency, if hired.


• You can work well under pressure and maintain an enthusiastic work ethic, including embracing different work styles.


• You have demonstrated a commitment to equity and public service.


• You demonstrate cultural competence to effectively work with diverse populations.

Minimum Required Qualifications

• Bachelor’s Degree required.


• 1+ years of experience in Advance (Press or Site preferred) or a support role to a high-profile principal.

Preferred Skills

• You are familiar with the basics of event production (A/V, staging, visuals, et.) and vendor relations. - You have entry-level knowledge of media logistics.

RESEARCH PROJECTS COOR(MA)-MGR - 0527A

Minimum Qualifications

• Do you have a baccalaureate degree from an accredited college or university?


• Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?


• Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question \"2\" above?


• Do you have a satisfactory combination of education and/or experience equivalent to that described in questions \"1,\" \"2,\" and/or \"3\" above?

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of the interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $80,000.00 – $90,000.00