Adult Services Admin Supervisor - Flexible Schedule

Community Care Network / Rutland Mental Health Services; Rutland (VT); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Professional development assistance

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Community Care Network is seeking a Supervisor for the Adult Program Administrative Services to provide administrative, operational, and program oversight within the Adult Services Division. This role supervises the Adult Program Administrative Coordinator and Medical Assistants, ensuring adherence to chain of custody, contingency planning, and best practices for substance use testing procedures.

The position oversees scheduling, transportation coordination, budgeting, reporting, and

Qualifications

• High School Diploma or GED; degree preferred.
• 3–5 years in healthcare, behavioral health, or human services.
• Strong organizational, project coordination, and time management skills.
• Experience with electronic medical records preferred.
• Ability to maintain confidentiality per HIPAA.

Responsibilities

• Provides oversight of expenses and ordering for all programs.
• Monitors and tracks contract requirements and budgets.
• Tracks contract deliverables, reporting deadlines, and budget performance.
• Oversees onboarding logistics for new staff and contracted providers.
• Oversees Adult Services administrative and operational activities.
• Oversees the coordination of department events, meetings, trainings, prepares agendas, maintains records, develops correspondence, creates reports, minutes, and other department documents, and follows up on assigned action items.
• Oversees the coordination of office operations and day-to-day administrative needs of the department.
• Maintains confidentiality and comply with HIPAA, agency policies, and professional ethical standards.

Skills

Organizational skills

Time management

Strong communication

Analytical/problem solving

Team leadership

Attention to detail

Education

High School Diploma or GED

Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Human Services, or related field preferred

Tools

Microsoft Office Suite

Electronic Medical Record (EMR) systems

Budgeting software

Job description

Community Care Network is seeking a Supervisor for the Adult Program Administrative Services to provide administrative, operational, and program oversight within the Adult Services Division. This role supervises the Adult Program Administrative Coordinator and Medical Assistants, ensuring adherence to chain of custody, contingency planning, and best practices for substance use testing procedures.

The position oversees scheduling, transportation coordination, budgeting, reporting, and