Admitting Specialist

Westchester Jewish Community Services; City of Peekskill (NY); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Paid time off

Health benefits

403(b) Plan

Professional development

Job summary

Westchester Jewish Community Services (WJCS) seeks a full-time Admitting Specialist to assist in Peelskill or Hartsdale. This 35-hour-per-week role coordinates intake and referrals for mental health services and ensures accurate insurance pre-certifications and billing information.

The ideal candidate will have healthcare office experience, strong data-entry and EHR skills, and a keen eye for detail, with a preference for an associate or bachelor’s degree in a health-related field.

Qualifications

• Associate’s or Bachelor’s degree in health-related field preferred; HS diploma with experience considered.
• Prior office experience in managed care or healthcare; strong computer skills.
• Understanding of administrative processes in health care/mental health settings.
• Excellent attention to detail and data entry skills.
• Knowledge of Medicare/Medicaid billing policies.
• Bi-lingual English/Spanish a plus.

Responsibilities

• Process intakes and referrals and schedule initial intake appointments.
• Verify and obtain benefits and pre-certification information from insurers.
• Register insurance and pre-certification details in the EHR system.
• Enter and adjust authorizations, co-pays, and deductibles for clients.
• Troubleshoot insurance authorization, recertification, and COB issues.

Skills

Attention to detail

Data entry

Bilingual English/Spanish

Strong computer skills

Education

Associate/Bachelor in health-related field preferred

High School Diploma with experience considered

Tools

Electronic health records (EHR) system

Job description

Westchester Jewish Community Services (WJCS) is an award-winning nonprofit human services organization that has strengthened communities and changed lives since 1943. As the largest provider of licensed outpatient behavioral health services and one of the largest human services agencies in Westchester County, WJCS serves more than 20,000 individuals each year through over 80 innovative programs. Our services support people of all ages, backgrounds, and abilities, providing compassionate, high-quality care and resources.

We are currently seeking a full-time Admitting Specialist to join our team in either Peekskill or Hartsdale - the location is flexible. The Admitting Specialist plays a crucial role in facilitating the smooth intake and referral process for individuals and agencies seeking mental health services at WJCS. The compensation for this 35 hours per week position is $52,500.

Responsibilities

As a valued member of our team, your responsibilities will include, but are not limited to:

• Process intakes and referrals, and schedule initial intake appointments for prospective clients and/or agencies.
• Verify and obtain benefits and pre-certification information from insurance companies.
• Register insurance and pre-certification details for new clients in the electronic health records system.
• Enter and adjust on-going authorizations, co-pay, and deductible information for established clients.
• Troubleshoot issues related to insurance authorization, recertification, and coordination of benefits.

Requirements

We are seeking candidates who possess the following qualifications:

• An Associate’s or a Bachelor’s Degree in a health-related field is preferred, however an applicant with experience and a High School Diploma will be considered.
• Prior office experience, preferably in a managed care or healthcare setting, along with strong computer skills.
• Solid understanding of administrative processes with mental health or health care settings.
• Excellent attention to detail and strong data entry skills.
• Proficient knowledge of Medicare/Medicaid billing policies.
• Bi-lingual English/Spanish a plus!

What WJCS has to offer you

In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:

• Generous paid time off
• Comprehensive Health Benefits, Flexible Spending Account (FSA) and a Healthcare Reimbursement Arrangement (HRA)
• 403(b) Plan and an Agency-Paid Pension Plan
• Ongoing Professional Development and Training
• Employee Assistance Program
• Tuition, day-care, and personal emergency reimbursements
• Disability and life insurance
• Staff appreciation events and employee mental health and wellness initiatives

WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER