Administrative Assistant

Westchester Jewish Community Services; Hartsdale (NY); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Generous paid time off

Comprehensive Health Benefits

403(b) Plan and Agency-Paid Pension Plan

Ongoing Professional Development

Employee Assistance Program

Job summary

Westchester Jewish Community Services is seeking a detail-oriented Administrative Assistant for its Substance Use and Co-occurring Disorders (SUD/COD) treatment program. This full-time role involves providing essential administrative support to ensure the smooth operation of the program.

The ideal candidate will have an Associate’s degree, one year of relevant experience, and proficiency in Microsoft Office. The salary range for this position is $52,000 - $55,000, alongside a competitive benefits package including generous paid time off and comprehensive health benefits.

Qualifications

• At least one year of relevant administrative or office experience.
• Ability to travel to assigned clinic locations as needed.
• Commitment to cultural humility and serving diverse populations.

Responsibilities

• Coordinate and manage scheduling for clients enrolled in the SUD/COD Program.
• Respond to phone calls and emails related to program services.
• Provide intake materials and review program expectations for new clients.
• Track and report program participant data to stakeholders.
• Assist with reporting, documentation, and audit-related activities.

Skills

Proficiency in Microsoft Office (Word, Outlook, Excel)

Excellent interpersonal and customer service skills

Strong written and verbal communication skills in English

Strong general computer literacy

Education

Associate's degree

Job description

Overview

Westchester Jewish Community Services (WJCS), a nonprofit founded in 1943, has grown to be the largest provider of licensed outpatient community mental health services and one of the largest human service agencies in Westchester County. We provide state‑of‑the‑art programs and services and compassionate care to more than 20,000 people of all ages and backgrounds each year.

We are currently seeking a detail‑oriented and organized Administrative Assistant to join our Substance Use and Co‑occurring Disorders (SUD/COD) treatment program team. In this role, you will provide essential administrative and office management support to ensure the smooth and effective operation of the program.

The salary range for this full‑time position is $52,000 - $55,000.

Responsibilities

• Coordinate and manage scheduling for clients enrolled in the SUD/COD Program.
• Respond to phone calls and emails related to program services.
• Provide intake materials to new clients and review program expectations, including schedules and guidelines.
• Track and report program participant data to internal and external stakeholders.
• Support the Assistant Director and Director with reporting, documentation, and audit‑related activities.
• Process authorizations to initiate and continue substance use treatment services, as needed.
• Assist with planning and preparation for outreach and engagement activities.
• Coverage of the front desk, as needed.

Requirements

• Associate’s degree and at least one year of relevant administrative or office experience.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Strong general computer literacy and ability to learn new systems.
• Excellent interpersonal and customer service skills.
• Commitment to cultural humility and serving diverse and intersecting populations.
• Strong written and verbal communication skills in English.
• Ability to travel to assigned clinic locations as needed.

What WJCS has to offer you

In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:

• Generous paid time off
• Comprehensive Health Benefits, Flexible Spending Account (FSA) and a Healthcare Reimbursement Arrangement (HRA)
• 403(b) Plan and an Agency‑Paid Pension Plan
• Ongoing Professional Development and Training
• Employee Assistance Program
• Tuition, day‑care, and personal emergency reimbursements
• Disability and life insurance
• Staff appreciation events and employee mental health and wellness initiatives

WJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER