Admitting/ED Registrar

Massachusetts Eye and Ear Infirmary - MEI; Boston (MA); On-site; USD 27,000 - 39,000; Full time

Job summary

Massachusetts Eye and Ear Infirmary is seeking an Admitting/ED Registrar to register and admit patients, verify insurance eligibility, and collect copayments. You will handle inbound and outbound calls, interact with patients and staff, and ensure accurate data in Epic to support efficient patient flow.

Qualifications include a high school diploma and strong customer service skills. The role requires the ability to manage admissions with attention to detail and provide a positive patient

Qualifications

• Demonstrates outstanding customer service in a fast-paced environment.
• Accurate data entry and maintenance of patient information.
• Ability to verify insurance eligibility and copays.
• Strong communication with patients and clinical staff.

Responsibilities

• Register and admit patients in hospital information system (Epic).
• Verify insurance eligibility and collect copayments.
• Make and receive calls; communicate with internal and external customers.
• Ensure accurate patient demographics and admission data in the system.
• Assist in coordinating bed assignments and follow-up appointments.
• Attend departmental meetings and follow procedures for admissions.

Skills

Customer service

Phone support

Data entry

Insurance verification

Communication skills

Education

High school diploma

Tools

Epic

Job description

Site: Massachusetts Eye and Ear Infirmary

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Shift: Tuesday - Saturday 6:30 AM - 3:00 PM

Under the direction and supervision of the Senior Manager, Operations, the Admitting/ED Registrar registers and admits patients in the hospital information system, verifies insurance eligibility, collects copayments, makes outgoing and receives incoming phone calls, interacts with internal and external customers, and works with others in the department and Hospital to ensure an efficient and effective patient and financial flow.

Qualifications

ESSENTIAL FUNCTIONS

• Deliver outstanding customer service to both internal and external customers.
• Ensure the integrity of data in the Hospital's information system, Epic, including patient demographics, insurance, and admission information.
• Follow and act on admission procedures and policies for all admitted patients.
• Leverage technology tools to communicate with providers and other entities within MGB.
• Review bed requests and assign bed placements for inpatient units.
• Obtain authorizations from health insurance companies for admitted patients.
• Secure follow-up appointments in various clinics for Emergency Department patients.
• Verify patient insurance using various methods.
• Apply knowledge of payer requirements and guidelines to ensure effective reimbursement.
• Assist in ensuring adequate departmental coverage when needed. This includes covering the Admitting or Emergency Department at the Manager's discretion.

11. Participate in holiday coverage rotation.

• Conduct inpatient interviews.
• Secure patient valuables.
• Document accurate information on all patient accounts to ensure an effective workflow throughout the organization.
• Handle difficult situations using effective problem-solving skills.
• Serve as a resource for patients and others with questions regarding registration, insurance eligibility, and patient admission.
• Collect insurance copays from patients.
• Collaborate with others to ensure a positive and effective patient experience.
• Demonstrate ability to work independently and as part of a team in a fast-paced environment with constant interruptions.
• Flexible availability to accommodate work coverage requests.
• Able to accurately type at least 40 words per minute.
• Relate effectively to various types of customers professionally and courteously.
• Utilize a supervisor or manager to resolve issues/concerns as needed.
• Attend and participate in departmental meetings.
• All other duties as assigned.

EDUCATION AND EXPERIENCE

Requires a professional, service-oriented individual with strong organizational skills and sound judgment. An independent thinker who can work under limited supervision. Must possess a high school diploma or GED.

WORKING CONDITIONS

Mental and visual attention requiring a combination of alertness and manual dexterity when typing/using a PC. Able to stand for periods of time and able to push 10-15 pounds.

PHYSICAL REQUIREMENTS

High volume of telephone work and face-to-face interaction with patients, clinical staff, and colleagues. Maneuver in fast-paced inpatient and clinical areas. Professional business attire is required. Because this position is patient-facing and the Hospital is always open, the Admitting/ED Registrar must be prepared to work outside their scheduled hours when required by the Manager. This is an essential employee role. During a state of emergency or disaster that may impact Hospital operations, all employees in this role may be required to report for duty.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (50-75%)
• Walking Occasionally (50-75%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location

243-245 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

3At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

5110 Massachusetts Eye and Ear Infirmary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.