Admissions & Records Specialist

ENTERPRISE STATE COMMUNITY COLLEGE; Decatur (AL); On-site; USD 36,000 - 54,000; Full time

Job summary

Calhoun Community College in Decatur, AL, seeks an Admissions & Records Clerk to support processing of applications, maintain student records, and issue transcripts. The role requires strong customer service, attention to detail, and proficiency with Banner, e‑Script and BDMS.

Work hours are Monday–Thursday 8:30 a.m. – 6:00 p.m. and Friday 7:45 a.m. – 11:45 a.m. An associate degree and related experience are required; testing may apply during screening.

Qualifications

• Greet visitors, answer calls, respond to emails and provide admissions and records assistance.
• Maintain knowledge of college information and admissions/records processes.
• Process records requests including transcripts and enrollment verifications.
• Assist with FERPA-compliant handling of student records.

Responsibilities

• Greet visitors, answer the telephone, respond to email, and provide admissions and records assistance to students, faculty, staff, and the general public.
• Maintain a working knowledge of college information and all admissions and records related processes.
• Process records requests including but not limited to issuing out-going transcripts, enrollment verification forms, admissions applications and withdrawals.
• Assist with scanning admissions and records documents into BDMS.
• Communicate departmental requirements, policies, and procedures relevant to students throughout all stages of the enrollment cycle from initial application for admission through graduation.

Skills

Customer service

Attention to detail

Multitasking

Professionalism

Communication

Education

Associate degree (64 sem hours) in clerical or related field

Tools

Banner Administrative Software

BDMS

e-Script

Excel

Word

Job description

Calhoun Community College in Decatur, AL, seeks an Admissions & Records Clerk to support processing of applications, maintain student records, and issue transcripts. The role requires strong customer service, attention to detail, and proficiency with Banner, e‑Script and BDMS.

Work hours are Monday–Thursday 8:30 a.m. – 6:00 p.m. and Friday 7:45 a.m. – 11:45 a.m. An associate degree and related experience are required; testing may apply during screening.