Instructional Services Assistant II

Los-Rios-Community-College-District; Sacramento (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Los Rios Community College District seeks a payroll and scheduling specialist to support faculty and student scheduling and reporting. The role emphasizes accurate payroll forms, time sheets, and related records, with minimal supervision.

Responsibilities include database maintenance, report preparation for state and district bodies, and assisting instructional areas with class scheduling while upholding district policies and equity-minded service.

Qualifications

• Three years of experience related to the duties of the position.

Responsibilities

• Prepare, calculate, and process faculty payroll forms and related error reports; time sheets, absence reports, and preliminary payroll records.
• Modify and maintain databases and files; compile information for federal, state and district reports.
• Assist in scheduling of classes; respond to requests for information; prepare material for published schedules.
• Monitor faculty assignments for adherence to District policies and class assignment limitations; maintain master facilities schedule and inventories.

Education

Two years of college level business, office technology, or related course work

Job description

Under minimal oversight, incumbents serve as a technical resource performing complex tasks related to the development and monitoring of faculty and student schedules and statistical reporting. For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting click here.

Prepare, calculate, and process faculty payroll forms and related error reports, such as time sheets, absence reports, and preliminary payroll records; calculate faculty payroll reports, such as revisions track; work experience enrollments; process paperwork for on and off-site contract classes and other special requests; assist instructional areas in the scheduling of classes; modify and maintain a variety of databases and files; compile information for federal, state and district reports; respond to requests for information; communicate with students, faculty, and other individuals to disseminate or explain information; assist in preparing and proofing material for published schedule of classes; and prepare material for processing; prepare routine correspondence and monthly reports; order office supplies and materials; compose and type correspondence; oversee work of temporary employees; perform related duties as required.

Monitor faculty assignments for adherence to District policies and procedures and class assignment limitations; update faculty position control and reassigned time reports, verify data and resolve discrepancies; maintain master facilities schedule and facilities inventory; assist in the curriculum development process; compile, prepare and proof curricula data for college catalog and schedules; maintain databases and develop and produce related reports; compile and check statistical data for enrollment and financial reporting.

EXPERIENCE:

Three years of experience related to the duties of the position.

EDUCATION:

Two years of college level business, office technology, or related course work from an accredited institution.

Promotional: One year of experience as an Instructional Services Assistant I in the Los Rios Community College District; AND, Two years of college level business, office technology, or related course work from an accredited institution. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)

Education must be from an accredited institution.

Applicants applying to this position are REQUIRED to complete and submit:

1. A Los Rios Community College District Application
2. Resume or Curriculum Vitae
3. Letter of Interest

ADDITIONAL INSTRUCTIONS:

• Applications submitted without all required documents listed above will be disqualified.
• Applications submitted with additional materials NOT requested will be disqualified.
• Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
• Applicants indicating “see resume” on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
• Individuals who have completed college/university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States.
• Foreign transcript evaluations are ONLYaccepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here
• ONLY copies of transcripts from a US College/University or Foreign Transcript Evaluation will be accepted. DO NOT include any foreign transcripts.
• Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts.

Do not submit additional materials that are not requested.