Admissions Project Manager, OSE - 27239

NYC Public Schools; New York (NY); Sur place; USD 102 000 - 125 000; Plein temps

Résumé du poste

NYC Public Schools seeks an Admissions Project Manager to support the Office of Student Enrollment’s admissions operations across pre-K through high school, including district 75 sites. The APM will oversee enrollment process management, engagement/outreach, and professional development, while supporting analytics and data management, and will occasionally work evenings and weekends for events.

Reports to the Senior Director of Admissions; no direct reports; salary around $113,862.

Qualifications

• Master’s degree plus 2+ years supervisory/consultative experience in educational program administration or related field.
• Bachelor’s degree plus 3+ years of full-time relevant experience as described in 1.
• Four-year high school diploma or equivalent plus 7+ years of full-time relevant experience as described in 1.
• Combination of education and/or experience equivalent to the above is allowed, with at least a 4-year diploma or equivalent and 2+ years of supervisory/consultative experience.
• Excellent project management skills and ability to plan, organize, and assess programs.
• Superior interpersonal and communication skills to work with staff and families.
• Familiarity with NYCPS legacy systems: ATS, MySchools, STARS, SESIS.

Responsabilités

• Coordinates admissions processes with project plans and timelines.
• Supervises data collection and reviews of admissions; serves as resource for staff.
• Responds to inquiries from central offices, schools, CECS, and stakeholders.
• Acts as case manager for parent inquiries and supports central enrollment team communications.
• Plans and executes community engagement forums and events.

Connaissances

Project management

Interpersonal communication

Microsoft Office 365

Proposal writing

Detail orientation

Public speaking

Formation

Master’s degree in education, guidance, educational administration and supervision, or related field

Bachelor’s degree with 3 years of relevant experience

High school diploma and 7 years of relevant experience

Outils

ATS

MySchools

STARS

SESIS

Description du poste

Position Summary: The Office of Student Enrollment (OSE) manages admissions, enrollment, and transfers for students in New York City Public Schools (NYCPS) Early Childhood programs, 2-K through grade 12, including District 75 schools. Additionally, the office oversees 11+ sites consisting of Family Welcome Centers, and a call center, which are family facing offices that conduct enrollment transactions and provide community based support to families. OSE designs and implements enrollment and admissions policies and processes that provide all students with access to high quality public schools. OSE also has teams dedicated to supporting our most vulnerable students, including students with disabilities, students in temporary housing, foster care, and other special populations.

Admissions Project Manager (APM) supports all aspects of admissions administered by the Office of Student Enrollment (OSE), including pre-kindergarten, kindergarten, gifted and talented programs, middle school admissions, and high school admissions. The Admissions Project Manager participates in policy and process decisions that support the continuous improvement in managing operations centrally and in Family Welcome Centers. The APM also supports ongoing internal and external publication and communication efforts, provides management of operational and logistical tasks and supports analytics and data management work. Performs related work.

Reports to: Senior Director of Admissions

Direct Reports: N/A

Key Relationships: Works closely with OSE’s leadership team, Executive Directors, P311 Call Center Knowledge Team, School Principals, School Counselors and other Staff, Central NYCPS offices.

Responsibilities

Enrollment/Admissions Process Management

• Coordinates the admissions process, including the development and maintenance of project plans and timelines.
• Supervises the data collection and review of the admissions process; serves as a resource for school staff and field-based staff to resolve inquiries regarding enrollment and admissions.
• Provides timely and appropriate responses to inquiries from other central offices, school support organizations, schools, Community Education Councils (CECs), advocacy organizations and community stakeholders.
• Serves as a case manager for parent inquiries.
• Supports all customer service aspects of the central enrollment team.

Engagement/Outreach/Professional Development

• Manages development and distribution for all admissions process communications with families and schools.
• Plans and implements community engagement forums and events.
• Manages relevant content on the OSE website.
• Creates and administers system-wide professional development and training.
• Represents OSE at parent forums, fairs, and other venues, as needed. Some events take place during evenings and weekends.

Enrollment Planning

• Works within and across central NYCPS offices and organizations to coordinate the implementation of policy directives and procedural initiatives related to enrollment, admissions, eligibility and equity of access processes.
• Represents the NYCPS at various school based or CEC planning meetings.
• Participates in studies and evaluations to determine the needs of the student population relative to admissions.

Qualification Requirements

Minimum

• A master’s degree from an accredited college in education, guidance, educational administration and supervision, or a related field and at least two (2) years of full-time satisfactory professional experience in educational program administration, career or occupational program administration, or as a state certified or licensed teacher, one (1) year of which must have been in a supervisory/consultative capacity; or
• A baccalaureate degree from an accredited college and three (3) years of full-time satisfactory professional experience as described in “1” above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization plus seven (7) years of full-time, satisfactory professional experience as described in “1” above; or
• A combination of education and/or experience which is equivalent to the requirements in "1," "2," and “3” above. However, all candidates must have at least an approved four-year high school diploma or its educational equivalent as well as the two (2) years of full-time satisfactory professional experience as described in “1” above.

Preferred

• Excellent project management skills related to planning, organization, problem-solving and assessment.
• Superior interpersonal and communications skills required to cooperatively work with staff and families to prepare clear and cogently written documents and to make presentations.
• Familiarity with NYCPS legacy systems, including ATS, MySchools, STARS, and SESIS.
• Commitment to efficient, equitable choice processes and excellent customer service.
• Attentive to detail, extremely well organized, able to work under pressure, and meet frequent and changing deadlines.
• Proficient in Microsoft Office 365 applications.

Salary: $113,862 (Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

• New York City Residency is NOT Required *

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

We encourage all applicants from the New York City tri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail]. The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.