Admissions Processing Assistant

Weber State University; Ogden, Northern (UT, KY); Hybrid; USD 17,000 - 24,000; Part time

Job summary

Weber State University is seeking an Admissions Processing Assistant to provide courteous, accurate service to students and staff within the Admissions Office. The role involves data entry, mailing duties, and responsive communication across in-person, phone, and email channels.

The position is part-time (20 hours/week) on the Weber State University campus in Ogden, UT, with shifts across the morning, midday, and afternoon. Prior office experience and comfort with FERPA training are preferred.

Qualifications

• High school diploma or GED required.
• Basic computer skills and office coverage availability.
• Must complete FERPA training within 3 months of hire.

Responsibilities

• Provide in-depth customer service to students, faculty, staff, and others in person, by phone, and email.
• Respond to incoming calls and monitor work email during shifts.
• Package and mail Admissions Office materials daily.
• Enter transcripts, test scores, and reports into the student information system; perform clerical duties.

Skills

Customer service experience

Strong communication

Attention to detail

Self-motivated

Willingness to learn

Weber State knowledge

Education

High school diploma/GED

Tools

Google Suite

Microsoft Office

Banner

Job description

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Admissions Processing Assistant

Requisition Number

H02008P

Position Category

Hourly/Work Study

Campus Location

Weber State University - Ogden, UT

Hours per week 20 hours/week

Months per year 12

Pay Grade

Hourly Pay Rate

$ 15.00

FLSA

The Admissions Office provides support to students, faculty, staff, parents, counselors and other clients in the areas of admission and residency. As one of the first departments that students will interact with, the Admissions Office prides itself on its ability to welcome all incoming students with excellent customer service.

Provide in-depth customer service to students, faculty, staff, parents and counselors that effectively meets their needs in person, over the phone and email. Many situations are unique and Admissions Processing Assistant must use knowledge of the student information system, campus functions and problem solving skills to assist individuals.

Effectively respond to incoming phone calls and check work email consistently throughout the shift.

Daily packaging and mailing of Admissions Office materials.

Recording and entry of transcripts, test scores and reports into a student information system, and other clerical duties as assigned.

This is a part-time hourly position that will continue year round. This is a M-F 4 hours/day position. There are Morning, Midday, and Afternoon shifts. The office hours are 8 AM -5 PM M-Th and 8 AM -4:30 PM F.

Required Qualifications

High school diploma/ GED

Basic computer skills

Available during shift times for office coverage

If hired, employees will be required to take FERPA training within 3 months of hire.

Preferred Qualifications

• Customer service experience
• Strong communication and composition skills
• Weber State knowledge and experience.
• Knowledge of Google Suite, Microsoft Office, Banner
• Reliable, detail oriented and self motivated
• Willingness to learn and respectfully receive correction

Physical Activity of this position

Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.

None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • jobs.weber.edu
  • KSL
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Agency Referral
  • Personal Referral
  • Internal Job Posting
  • Advertisement/Publication
  • Other web advertisement
  • Other