Admissions Operations Coordinator

The Southern Baptist Theological Seminary; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

The Southern Baptist Theological Seminary invites applications for an Administrative Assistant in the Boyce College Admissions Office in Louisville, KY. The role supports daily front-desk operations, mailings, and visit events, helping with procurement and new-hire materials.

Responsibilities include greeting visitors, coordinating calendar items, processing requisitions, and assisting with campus events. A Bachelor’s degree and strong organizational skills are required; night/weekend

Qualifications

• Detail oriented and able to work at a fast pace.
• Excellent communication skills; ability to interact and engage people, and view, discern, adjust, and respond appropriately to non-verbal communication cues.
• Night and weekend hours may be required.
• Experience with database systems and running reports preferred.

Responsibilities

• Greet campus visitors and staff at the front desk.
• Walk guests to classes/appointments.
• Maintain an inviting, professional Admissions Office atmosphere.
• Monthly reconciliation of office procurement cards and expenses.
• Train staff on procurement card use.
• Submit check requests for the office.
• Coordinate new employment materials (nametags, polos, name plates).
• Assist with mailing recruiting materials to prospective students.
• Prepare mailings with Associate Directors weekly.
• Send recruiting postcards and manage Admissions Master Calendar.
• Create and process cross-department transfers.
• Handle paperwork for new hires/terminations.
• Oversee office supplies purchasing and storage.
• Support on-campus event attendance and logistics.

Skills

Detail oriented

Communication

Customer service

Office coordination

Event coordination

Education

Bachelor's degree

Job description

The Southern Baptist Theological Seminary invites applications for an Administrative Assistant in the Boyce College Admissions Office in Louisville, KY. The role supports daily front-desk operations, mailings, and visit events, helping with procurement and new-hire materials.

Responsibilities include greeting visitors, coordinating calendar items, processing requisitions, and assisting with campus events. A Bachelor’s degree and strong organizational skills are required; night/weekend