Admissions Operations Assistant (Part Time)

Rollins; Winter Park, Northern (FL, KY); Hybrid; USD 22,000 - 30,000; Part time

Benefits offered by this job

Hybrid work model

Job summary

Rollins Admissions Operations Assistant will support application processing, data integrity, and document handling for Rollins College. You will assist with data entry, transcript review, and GPA normalization while monitoring the admission inbox and categorizing inquiries.

The role emphasizes strong organization, privacy, and professional communication, with a hybrid work schedule and a 22-hour weekly commitment. Training on Slate CRM is provided.

Qualifications

• Associate’s degree required; higher education preferred.
• Experience with data entry and data integrity.
• Familiarity with Slate CRM software training will be provided.

Responsibilities

• Assist with application processing and data integrity.
• Review transcripts and recode as needed.
• Manage admission emails and categorize inquiries.
• Support data cleanup and record consolidation.
• Represent Rollins professionally in all interactions.

Skills

Computer skills

Highly organized

Attention to detail

Interpersonal skills

Integrity

Education

Associate’s Degree

Tools

Slate CRM

MS Office

Job description

Job Summary:

• Application Processing:
  
  
  • Assist with application processing and data integrity by running queries to locate and update missing or incorrect data on applicant records.
  
  
  • Review applicant records for missing or mis-coded application checklist materials.
  
  


• High School Transcript Processing:
  
  
  • Review incoming high school transcripts for accuracy and completeness.
  
  


• GPA Recalculation:
  
  
  • Learn how to assess individual classes and courses and, where required, translate grades into a standardized 4.0 scale GPA equivalent.
  
  


• Admission Email Account ([e-mail]):
  
  
  • Assist with the monitoring of the Admission Inbox within the CRM.
  
  
  • Respond to and manage incoming inquiries, appropriately categorizing or escalating messages as needed.
  
  
  • Upload and categorize documents and materials, sent via email, to student application records.
  
  


• Other Duties:
  
  
  • Support data cleanup efforts within Slate, including duplicate record consolidation, batch material management, and record assignment.
  
  
  • Opening, scanning, and assigning mail to the appropriate records.
  
  
  • Support the Operations Team with other assigned tasks as needed.
  
  
  • At all times and in all situations, represent Rollins and the Admissions office in a professional and friendly manner.
  
  

Minimum Qualifications & Education:

• Associate’s Degree

Knowledge, Skills & Abilities:

• Strong computer skills.


• Exceptionally organized, with strong attention to detail.


• Rollins Office of Admission uses the Technolutions Slate CRM system to manage the college application process. Training in this system will be provided.


• Excellent grammar and interpersonal skills essential to the crafting of professional email responses.


• This position involves access to personal information for prospective, current, and former students. The ability to demonstrate a high degree of integrity, tact, and discretion is essential.

Preferred Qualifications:

• Experience working in higher education.


• Experience with databases or CRM systems.

Additional Position Information:

Assignment Dates:

Monday09/15/206 - Monday 01/01/2027 (16 weeks)

Work Schedule:

The Admissions Operations Assistant role is scheduled to work approximately 22 hours per week and for a total of or fewer than 1,000 hours per year. The schedule will depend on availability and department needs with the ability to work flexible hours. Admission Office hours are 8:30am-5:00pm.

Pay Rate:

Rollins offers a competitive hourly rate and there are no benefits associated with this position.

Work Environment:

• Hybrid position split between an office environment and working remotely. (Approximately 2 days in the office and 1 day remote.)


• Most duties can be completed remotely, and there will be opportunities to occasionally work outside normal office hours if necessary.


• To work remotely, you will need to have a laptop or PC, a reliable internet connection, and audio equipment to take part in online meetings.


• Preferred Monday, Wednesday, and Friday availability.


• Required availability on the following dates: October 30th, November 2nd, 13th, and 16th


• Work may require some visual strain due to use of computer.

Equal Employment Opportunity:

Rollins College is an equal opportunityinstitution.Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. To learn more about our commitments, click here. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to [e-mail] | 407.646.2102.

FLSA Status:

Non-Exempt