ADMISSIONS OFFICER

Maclay School; Tallahassee (FL); On-site; USD 40,000 - 54,000; Full time

Job summary

Maclay School in Tallahassee, FL is seeking an Admissions Coordinator to engage prospective families, manage inquiries, and coordinate campus visits and interviews. You will partner with staff to maintain applicant records and drive enrollment progress.

The role requires a Bachelor's degree and strong communication, organization, and relationship-building skills. Occasional evening/weekend events and open houses are part of the duties.

Qualifications

• Bachelor's degree required.
• Experience in admissions, education, recruitment, customer relations, sales, hospitality, or another relationship-focused field strongly preferred.
• Strong written and verbal communication skills with confidence in engaging individuals and groups.
• Excellent organizational skills with attention to detail and ability to manage multiple deadlines.

Responsibilities

• Serve as a welcoming and knowledgeable point of contact for prospective families, responding to inquiries and developing relationships throughout the admissions process.
• Conduct campus tours and coordinate personalized visits highlighting Maclay's programs, culture, and student experience.
• Proactively follow up with prospective families to maintain engagement and support progress toward enrollment.
• Coordinate applicant interviews, student visits, assessments, and other admissions activities with school personnel.
• Maintain accurate applicant records and communications in the admissions management system and track progress.

Skills

Admissions experience

Communication

Organization

Education

Bachelor's degree

Tools

CRM systems

Veracross

Microsoft Office

Job description

Job Details

Job Location: Maclay School - Tallahassee, FL 32312

Responsibilities

• Serve as a welcoming and knowledgeable point of contact for prospective families, responding to inquiries and developing relationships throughout the admissions process.
• Conduct campus tours and coordinate personalized visits that highlight Maclay's programs, culture, and student experience.
• Proactively follow up with prospective families to maintain engagement, answer questions, and support progress toward enrollment.
• Coordinate applicant interviews, student visits, assessments, and other admissions activities in collaboration with school personnel.
• Maintain accurate applicant records and communications within the School's admissions management system, tracking application progress and following up on outstanding materials.
• Support the Director of Admissions in implementing recruitment and outreach initiatives to expand awareness of Maclay and generate prospective-family interest.
• Plan and coordinate admissions events, including open houses, campus previews, and other recruitment experiences.
• Represent Maclay at school fairs, community events, and other outreach opportunities.
• Assist with admissions communications, enrollment reporting, and the preparation of applicant materials for review.
• Collaborate with faculty, staff, students, and current families to create meaningful opportunities for prospective families to experience the Maclay community.
• Partner with the Advancement Office to support parent engagement, community-building initiatives, and events that strengthen relationships with prospective, new, and current Maclay families.
• Contribute ideas and identify opportunities to strengthen admissions processes, family engagement, and recruitment efforts.
• Support other School priorities and initiatives as needed.

Qualifications

• Bachelor's degree required.
• Experience in admissions, education, recruitment, customer relations, sales, hospitality, or another relationship-focused field strongly preferred.
• Strong written and verbal communication skills, with confidence interacting with individuals and groups.
• Excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities and deadlines.
• Excellent proficiency with technology, including Microsoft Office applications, database and CRM systems; experience with Veracross preferred.
• Familiarity with AI tools and an eagerness to use them to improve efficiency, communication, organization, and daily workflows.
• Ability to maintain accurate records, manage confidential information, and communicate professionally with families and colleagues.
• Willingness to participate in occasional evening and weekend events and off-campus recruitment activities.

The Successful Candidate Will Be

• A natural relationship-builder who enjoys meeting new people, connecting with families, and making others feel welcome.
• Highly organized and dependable, with strong follow-through and an ability to manage the details without losing sight of the larger goal.
• Industrious and self-directed, someone who sees what needs to be done, takes initiative, and follows through.
• Adaptable and comfortable working in a fast-paced environment where priorities may shift and new opportunities arise.
• Socially aware and collaborative, able to read a room, build trust, and work effectively with a wide range of personalities.
• A positive and engaged member of the school community who enjoys working as part of a team and contributing wherever needed.
• Someone who believes in Maclay's mission and can speak about the school with genuine enthusiasm and confidence.