Admissions Manager - Part Time Position

The Ancona School; Chicago (IL); On-site; USD 34,000 - 49,000; Part time

Job summary

The Ancona School in Chicago is seeking a part-time Admissions Manager to support recruitment, screening, and selection of mission-aligned students. You will manage inquiries, tours, interviews, and applications, and assist in events both on and off campus.

Responsibilities include maintaining accurate records in Blackbaud/Clarity, coordinating with the AHOS, and ensuring timely communications with families.

Qualifications

• Bachelor's degree required; admissions-related experience is preferred.
• Strong verbal and written communication, interpersonal, and organizational skills.
• Advanced computer skills; Mac OS and Google Apps for Education experience preferred.
• Experience using admissions management databases; Blackbaud or Clarity experience desired.
• Commitment to developing an equitable and inclusive community with flexible scheduling.

Responsibilities

• Manage prospective family admissions process: inquiries, tours, interviews, applications, and materials.
• Provide a warm, engaging experience to current and prospective families.
• Maintain admissions database accuracy and coordinate with the AHOS on records and events.
• Support communications, including emails and website inquiries; assist with visit days and events.
• Troubleshoot system access issues and share the Ancona School mission with feeder schools.

Skills

Verbal communication

Written communication

Organizational skills

Mac OS

Google Apps for Education

Blackbaud/Clarity familiarity

Admissions experience

Equity & inclusion mindset

Education

Bachelor's degree

Tools

Blackbaud

Clarity

Admissions management systems

Job description

The Ancona School (Ancona) is an independent school located in Chicago's historic Hyde Park Kenwood community, educating students 3 years old through 8th grade. Since our founding in 1962, Ancona has been dedicated to diversity in both our community and our curriculum, which draws upon the Montessori and Progressive Education models. Social justice education is the cornerstone of Ancona's mission as a school; it informs what we teach and how we teach it. At every grade level, Ancona students learn to identify inequality and are empowered to address injustice in the world.

At Ancona, we seek diversity in our faculty and staff to broaden students' academic experience and to enrich our school community. Ancona is looking for individuals who will contribute to our social justice mission and embrace the rich diversity of our school and city as we prepare our students for an increasingly complex world. Candidates must be sensitive to the needs of, and possess an interest in, working in a school community that is diverse with regard to gender, race, ethnicity, religion, nationality, sexual orientation, gender identity and expression, and disability status.

Summary / Objective

This is a part-time position.

The Ancona School is seeking a part-time Admissions Manager to perform various admissions duties and play a vital role in recruiting and selecting mission-appropriate students. This includes attending school fairs, visiting partner schools, establishing ongoing contact with prospective students, reviewing student applications, conducting student interviews, participating in admissions committee decisions for all applicants, and assisting in the execution of special events and receptions on and off campus. They will support prospective students and their families through the admissions process and become proficient in using technology to manage office recordkeeping and correspondence (Blackbaud & Clarity).

Specific Duties

• Manage prospective family admissions process by: processing inquiries, scheduling tours, scheduling parent interviews, supporting the Assistant Head of School (AHOS) in prospective student interviews, processing applications, scheduling student assessments (as applicable), and ensuring the timely completion of all supplementary application materials by applicant families
• Provide a positive, engaging, and warm experience to current and prospective families
• Maintain and ensure the accuracy of the admissions database and work closely with the AHOS on student records
• Work with the AHOS to maintain an accurate and detailed admissions department calendar of events, due dates, and schedules
• Assist with internal and external communications, including emails
• Respond to inquiries through the website
• Coordinate prospective student visit days by checking schedules and confirming plans with faculty and student hosts
• Troubleshoot technical issues parents experience while interfacing with Ancona's systems and ensure proper account access
• Share the Ancona School mission with feeder schools and others who may send or refer families
• Perform other duties as assigned by the Assistant Head of School

Required Qualifications

• A bachelor's degree is required, plus two to three years of admissions-related experience; independent school experience is preferred
• Highly developed verbal and written communication, interpersonal, and organizational skills required
• Advanced computer skills required; Mac OS and Google Apps for Education experience preferred
• Experience using admissions management and/or constituent database software required; Blackbaud or Clarity experience desired
• Must be committed to developing an equitable and inclusive community and be willing to work a flexible schedule

Compensation

$30/hour with between 15–20 hours a week, schedule to be determined in collaboration with the Assistant Head of School.

EEO Statement

It is the policy of Ancona School not to discriminate against any employee or any applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation or national origin. This policy shall include, but not be limited to, the following: recruitment and employment, promotion, demotion, transfer, compensation, selection for training including apprenticeship, layoff, and termination.