Development & Admissions Coordinator

AAAIS; Marietta (GA); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Background check

Job summary

The Garden School of Marietta seeks a Development & Admissions Coordinator to join a mission-aligned team. This part-time role supports external development and admissions operations, focusing on donor outreach, grant support, and communications.

The ideal candidate is organized, an excellent writer, and comfortable with outreach. You will work with the Head of School, handle campaigns in Ravenna, manage calendars, and help ensure a smooth admissions process while contributing to community

Qualifications

• Highly organized and detail-oriented.
• Excellent written and verbal communication.
• Experience or interest in development, admissions, and donor relations.
• Ability to manage multiple projects and calendars.

Responsibilities

• Support Development & External Relations with donor research and outreach.
• Assist with grant proposals, reporting, and tracking deadlines.
• Manage admissions communications and Ravenna campaigns/workflows.
• Coordinate calendars, appointments, and follow-ups for admissions events.
• Create admissions and development materials and updates for the school site.

Skills

Organized

Strong writing

Donor outreach

Grant writing

Project management

Tools

Ravenna

Google Workspace

Canva

Website platforms

Job description

School: The Garden School
Available Position: Non-teaching Staff
Description:

The Garden School of Marietta is seeking an organized, personable, and mission-aligned Development & Admissions Coordinator to help grow the school’s external development efforts while supporting the systems and processes behind admissions.

This part-time role works closely with the Head of School and supports two important areas of school life: building relationships and resources that strengthen the school’s long-term sustainability, and helping manage the administrative side of the admissions process.

The ideal candidate is highly organized, an excellent communicator and writer, comfortable with outreach and follow-through, and able to manage multiple projects and systems with accuracy. While this is not primarily a marketing position, the role will include some communications and promotional work in support of admissions and development.

Responsibilities may include:

Development & External Relations

• Identifying and researching prospective donors, foundations, sponsors, and community partners
• Conducting outreach and helping cultivate relationships with individuals and organizations that may support the school
• Supporting efforts to secure major gifts and significant philanthropic contributions
• Helping lead capital campaigns, including prospect development, donor outreach, campaign communications, tracking, and follow-up
• Planning and supporting smaller fundraising campaigns and giving initiatives throughout the year
• Researching grant opportunities and writing grant proposals
• Tracking grant deadlines, submissions, and reporting requirements
• Supporting sponsorship outreach for school programs, events, and initiatives
• Assisting with donor communications, follow-up, and stewardship
• Supporting Georgia GOAL outreach and participation
• Helping build relationships with current families, alumni families, grandparents, local businesses, foundations, and community partners
• Maintaining organized development records and prospect lists

Admissions Support

• Responding to admissions inquiries and providing timely follow-up to prospective families
• Managing admissions email communication and routine correspondence
• Creating and managing admissions campaigns and workflows in Ravenna
• Maintaining admissions calendars, appointments, deadlines, and follow-up schedules
• Tracking inquiries, applications, enrollment data, and admissions metrics
• Maintaining accurate admissions records and documentation
• Preparing information and materials for tours, visits, and admissions events
• Supporting the Head of School and admissions team with scheduling and coordination
• Helping ensure prospective families move smoothly through each stage of the admissions process
• Assisting with enrollment and re-enrollment administrative tasks

Communications & Administrative Support

• Creating admissions and development communications, flyers, brochures, and other materials
• Making routine updates to the school website
• Supporting email campaigns and occasional social media related to admissions or development
• Assisting with newsletters and family communications as needed
• Supporting school events and special projects
• Assisting with general administrative needs related to admissions and development

We’re looking for someone who is:

• Highly organized and detail-oriented
• Comfortable managing calendars, databases, workflows, and multiple deadlines
• Confident initiating outreach and following up with prospective supporters
• A strong writer with the ability to develop persuasive grant and fundraising materials
• Comfortable helping plan and execute both major and smaller-scale fundraising campaigns
• Comfortable learning and working within admissions and development software
• Experienced with or willing to learn Ravenna, Google Workspace, Canva, and website platforms
• Able to track data accurately and use it to support admissions and development goals
• Comfortable working independently while collaborating closely with school leadership
• Discreet and professional when handling confidential family, donor, and school information
• Resourceful, collaborative, and self-motivated
• Genuinely interested in the mission, values, and educational approach of The Garden School

Part-Time: Approximately 20–25 hours per week
Compensation: Starting at $25/hour

All offers of employment at The Garden School of Marietta are contingent upon the successful completion of a background check.