Admissions & Finance Coordinator

University of Colorado; Aurora (CO); Hybrid; USD 59,000 - 79,000; Full time

Benefits offered by this job

Medical options

Dental options

Tuition benefit

401(a) employer contributions

Paid time off

Holiday and sick leave

Adaptive benefits

Job summary

The Admissions & Finance Coordinator at the University of Colorado CHA/PA Program plays a pivotal role at the intersection of student admissions, program operations, finance, and leadership support.

You will help recruit, select, and support the next generation of physician assistants while collaborating with leadership, faculty, staff, students, and applicants to advance the program’s mission.

Qualifications

• Strong presentation and communication skills in a professional setting.
• Experience collaborating with diverse stakeholders including students, faculty, and leadership.
• Ability to build and maintain relationships across departments.

Responsibilities

• Manage the annual admissions process and provide admissions information to internal/external stakeholders.
• Support interview day planning and execution for the CHA/PA program.
• Provide executive assistance to the Program Director and coordinate calendars, travel, and annual reviews.

Skills

Presentation skills

Communication skills

Relationship building

Education

Bachelor’s degree

Tools

Concur

Marketplace

Job description

Department: Pediatrics – CHA/PA

Job Title: Admissions & Finance Coordinator

Requisition #: 41223

Job Summary

The Admissions & Finance Coordinator is a highly visible role that serves at the intersection of student admissions, program operations, finance, and leadership support for the University of Colorado Child Health Associate/Physician Assistant (CHA/PA) Program. This position offers the opportunity to make a meaningful impact on the future of healthcare by helping recruit, select, and support the next generation of physician assistants. As a trusted member of a small, collaborative team, the successful candidate will work closely with program leadership, faculty, staff, students, and applicants while contributing to initiatives that directly support the program's educational mission and long‑term success. This role is ideal for someone who enjoys variety, autonomy, and building strong relationships. Day-to-day responsibilities range from guiding prospective students through the admissions process, coordinating interview events, and supporting student onboarding, to managing financial transactions, administering scholarships, supporting accreditation and compliance activities, and providing executive-level support to program leadership. The position offers significant opportunity to improve processes, solve problems, and take ownership of projects that have a visible impact on applicants, students, faculty, and the program as a whole.

Key Responsibilities

• Manage the annual application process for students, execute admissions processes in the database, and provide information on the admissions process to internal and external constituents.
• Support the Director of Admissions in all aspects of interview day planning and execution.
• Provide executive assistance to the Program Director, including managing the calendar, coordinating travel, and coordinating the annual PRiSM review process.
• Effectively handle sensitive and confidential personnel and financial issues on behalf of leadership with tact, discretion, and professionalism.
• Administer financial processes including purchase requisitions, travel arrangements for faculty, and manage scholarship funds.
• Independently determine the appropriate account for all allocations of expenses and ensure financial transactions are appropriate and comply with all relevant University regulations and policies.
• Assist the Business & Operations Manager with human resource functions including onboarding new hires, managing student employee timesheets, and tracking leave for the program.
• Provide project management support to the CHA/PA Program, including improving processes to increase efficiency.

Work Location

Hybrid – this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in‑person meetings.

Why Join Us

The University of Colorado Physician Assistant Program (CHA/PA) is a nationally recognized program for the quality of its educational program as well as the accomplishments of its faculty, staff, students, and graduates. The program focuses on an innovative learning environment to educate socially conscious physician assistants dedicated to the holistic care of diverse and underserved patient populations across the lifespan with an emphasis on primary care and expanded training in pediatrics. CHA/PA believes that diversity is a value that is central to its mission. The program is committed to recruiting and supporting a diverse student body, staff, and faculty.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

Benefits and Perks

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service

Minimum Qualifications

• Bachelor’s degree in business, business administration, communications, education, social sciences, healthcare administration, public administration, human resources, liberal arts, organizational development, or a directly related field from an accredited institution.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
• Two (2) years of professional experience in finance/accounting, academic, student or education program support, or other relevant professional experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Three (3) years of high-level or executive-level administrative experience in an academic, health care, and/or business-related environment.
• Experience with Marketplace, Concur, and other University systems.
• Experience working in admissions, recruitment, or accreditation/compliance.
• Experience working with database systems.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
• Must be willing and able to pass national criminal and sex offender background checks.
• For questions regarding Children’s Hospital drug testing requirements, please contact Children’s Human Resources at 720-777-8598. Some positions may require testing if access to Children’s Hospital or its systems is needed at any time during employment with the University. If drug testing is required, it will be listed in the job posting.

Knowledge, Skills, and Abilities

• Strong and effective presentation and communication skills, both oral and written.
• Ability to quickly establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to support multiple projects simultaneously while effectively managing time and prioritizing tasks.
• Outstanding customer service skills.
• Ability to work with a high degree of independence and latitude.

Equal Employment Opportunity Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.

Salary and Compensation

The starting salary range (or hiring range) for this position has been established as $59,087 to $79,177.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Schedule

Full-time