Pediatric Program Manager

University of Colorado Anschutz; Aurora (CO); Hybrid; USD 71,000 - 95,000; Full time

Benefits offered by this job

Medical insurance options

Dental insurance options

Disability, Life, Vision insurance

Retirement 401(a)

Paid Time Off: 22 days/year vacation,

Sick Days: 15 days/year

Holiday Days: 15/year

Tuition Benefit

ECO Pass

Job summary

University of Colorado Anschutz seeks a Pediatric Program Manager to lead operational initiatives for the Department of Anesthesiology - Pediatric Division. You will collaborate with division leadership, clinical teams, and administrative partners to optimize processes and resources for over 40 advanced practice providers and about 55 physicians.

The role emphasizes program management, recruiting, scheduling, and financial oversight within a leading academic medical environment in Aurora, CO.

Qualifications

• Bachelor's degree and 4–6 years of professional experience in clinical operations and/or personnel management.
• Substitution: education and related experience may substitute for a degree on a year-for-year basis.

Responsibilities

• Lead clinical and business projects by planning, organizing, implementing, and executing operational initiatives with division leadership.
• Manage financial planning and oversight for clinics, including budget planning and execution.
• Support workforce and hiring planning with Division Administrator to align targets with budgets.
• Oversee the Pediatric administrative team, hold staff meetings, maintain resources, and escalate barriers and successes.
• Coordinate recruitment and onboarding with Faculty Affairs and Recruitment Coordinator.
• Oversee scheduling coordination to ensure accurate reflections of assignments and pay info.
• Facilitate Division Operations meetings and ensure salary funding distributions and incentive payments are timely.

Skills

Presentation skills

Communication

Relationship building

Customer service

Leadership initiatives

Autonomy

Education

Bachelor's degree

Master's degree preferred

Tools

Qgenda

Job description

University of Colorado Anschutz

Department: Anesthesiology - Pediatric Division

Job Title: Pediatric Program Manager

Position #: 00 804904 - Requisition #: 41171

Job Summary:

The Department of Anesthesiology's Pediatric Division is looking for a Program Manager who is passionate about healthcare operations, process improvement, and supporting teams that deliver exceptional patient care. This is an exciting opportunity to serve as a key operational leader within one of the largest pediatric anesthesiology divisions in the region, supporting a team of more than 40 Advanced Practice Providers and approximately 55 physicians. The Program Manager will work closely with division leadership, faculty, clinical teams, and administrative partners to drive strategic initiatives, optimize operations, and ensure the division has the resources and support necessary to achieve its clinical, educational, and research missions.

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning, and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services, or responsibilities that combine fiscal, HR, and operational management.

Key Responsibilities

• Lead clinical and business projects by planning, organizing, implementing, and executing operational initiatives in partnership with physician and division leadership.
• Manage financial planning and oversight for the Pre-Procedure Services Clinic, Chronic Pain Clinic, and Acute Pain Services, including budget planning and execution.
• Support workforce and hiring planning by working with clinical leadership and the Division Administrator to establish and monitor hiring targets aligned with budgets and operational needs.
• Lead and support the Pediatric administrative team by overseeing daily work, holding regular staff meetings, maintaining team resources and competency, managing the division huddle board, and escalating barriers and successes to the Division Administrator.
• Coordinate recruitment and onboarding activities in partnership with the Faculty Affairs and Recruitment Coordinator and the Division Administrative Assistants to support an effective experience for new faculty and employees.
• Oversee clinical scheduling coordination by partnering with the Pediatric HR Generalist and Schedule Coordinators to ensure QGenda accurately reflects clinical assignments, leave, and variable-pay information.
• Drive operational follow-through and compensation accuracy by partnering with the Division Medical Director to facilitate Division Operations meetings and track action items, while collaborating with the Payroll and Compensation Specialist to ensure salary funding distributions and incentivized shift payments are accurate and timely.

Work Location:

Onsite - this role is expected to work onsite for the first three months and can be considered for a hybrid schedule of at least four days on campus and is located in Aurora, CO

Why Join Us:

Join a team where your work truly matters. The Pediatric Division of the Department of Anesthesiology supports a highly specialized group of physicians and advanced practice providers dedicated to caring for pediatric patients. This position offers a unique opportunity to lead impactful initiatives, collaborate with clinical and operational leaders, and help shape the future of one of the department's most complex divisions.

In addition to meaningful work, you'll find a collaborative culture that values innovation, professional development, and work that makes a difference. If you enjoy solving complex problems, building strong partnerships, and leading operational excellence, you'll find this role both rewarding and professionally fulfilling.

Why work for the University?

We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Minimum Qualifications

• Bachelor's degree from an accredited institution and 4-6 years of professional experience in clinical operations and/or personnel management.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Master's degree in business, healthcare administration/management, public health, or a directly related field
• Experience working in a healthcare clinic or medical field in an administrative capacity
• Experience utilizing and/or managing complex scheduling systems such as Qgenda
• Experience working in higher education and/or academic medicine
• Experience with financial analysis, budget analysis, and management concepts

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Strong and effective presentation and communication skills, both oral and written.
• Ability to quickly establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to support multiple projects simultaneously while effectively managing time and prioritizing tasks.
• Outstanding customer service skills.
• Proven ability to lead initiatives and work with all levels of staff and leadership
• Ability to work with a high degree of independence and latitude
• Ability to actively participate in the planning activities for the Department, including long-range and short-range business and strategic planning.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $70,905 - $95,012

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [e-mail].

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Questions should be directed to: Jessica Rocz, [e-mail]