Admissions Events & Office Manager

Virginia AG; Fredericksburg, Northern (VA, KY); Hybrid; USD 49,000 - 54,000; Full time

Job summary

The University of Mary Washington in Fredericksburg, VA seeks an Admissions Events & Office Manager to lead budget control for Admissions and coordinate recruitment events. This role also enhances the daily visitor experience by supervising the Welcome Center and delivering exceptional service to prospective students and families.

Responsibilities include event logistics, data analysis to measure impact on enrollment goals, and partnering with senior leadership on budget planning.

Qualifications

• Experience with budget responsibilities in an administrative role.
• Experience supervising staff and coordinating teams.
• Proficiency with MS Office, especially Excel spreadsheets.
• Experience in a customer-facing service environment.

Responsibilities

• Manage Admissions budget, purchase services, arrange travel and materials.
• Record and audit all purchasing transactions; assist with budget planning.
• Coordinate logistics for on- and off-campus admissions events; scheduling, space and catering.
• Supervise Admissions Welcome Center staff and ensure excellent customer service.

Skills

Budget management

Administrative support

Customer service

MS Office / Excel

Communication

Education

Associate's degree

Bachelor's degree

Tools

MS Office

Excel

Job description

Title: Admissions Events & Office Manager

VP Area: Provost - UMW

Department: Admissions

Campus Location: Main Campus

Advertised Range: $49,170 to $53,820

(A final salary offer will be determined by the selected candidate's qualifications, and is not is not negotiable beyond what is advertised.)

Job Summary/Basic Functions

The Admissions Events and Office Manager is vital to the success of new student recruitment and enrollment in two significant ways. As office manager, this individual plays a key financial role as budget manager for Admissions allowing recruitment staff to purchase services, execute travel, and secure necessary materials to attract and enroll new students. Attention to detail is necessary to manage and record all purchasing transactions as well as participate in budget planning with senior leadership. As events manager, this individual will coordinate logistics for all on and off campus admissions recruitment and enrollment events. Details include scheduling, space and catering reservations, coordination of people, serving as point for event execution, and pulling data to assess event effectiveness toward meeting engagement and enrollment goals. Additionally, this individual plays a role in the daily visitor experience by supervising the Admissions Welcome Center staff, ensuring an extremely high level of customer service and responsiveness for in-person daily visitors and inbound communication.

Required KSAs/Competencies/Qualifications

• Strong organizational, analytical/decision making and planning skills.
• Strong administrative support skills, including excellent communication skills; both written and verbal.
• Strong commitment to and demonstration of customer service in a fast-paced office setting with multiple responsibilities while simultaneously interacting with the public.
• Ability to exercise sound judgment and discretion while maintaining the confidentiality of sensitive and privileged information.

Required Experience:

• Experience in an administrative position with budget responsibilities.
• Supervisory experience.
• Experience with MS Office, including Excel spreadsheets.
• Experience in a customer-facing service environment.

Required Education:

N/A

Required Licensure:

N/A

Additional Considerations:

KSAs:

• Spanish language skills.

Education:

• Associate's degree from an accredited college/university in a related field.
• Bachelor's degree from an accredited college/university in a related field.

Experience:

• Experience working with high school and college age students and/or working in a higher education environment.

Excluding currentUMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks.

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

The University of Mary Washington adheres to the principle of equal opportunity. The University does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, parental status (including pregnancy), national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors in recruiting, admitting, enrolling students or hiring and promoting faculty and staff members. Complaints of discrimination should be directed to the EEO officer of the University.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note:Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.