Admissions Evaluator - International Credential Evaluations

SU01 Seattle University; Seattle (WA); On-site; USD 47,000 - 49,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision insurance

Tuition for employee & dependents

Retirement plan with employer contrib.

Job summary

Seattle University is seeking an Admissions Evaluator – International Credential Evaluations to assess international transcripts for GPA calculations, credit transfer, and prerequisites. The Evaluator serves as a Designated School Official (DSO) and issues I‑20s for international students.

You will audit English Proficiency requirements and collaborate with the International Student and Scholar Center to support undergraduate admissions. A Bachelor's degree and data-entry experience are required.

Qualifications

• Bachelor's degree is required.
• Experience with detailed data entry and data integrity.
• Ability to learn new systems quickly and work with multiple tasks.

Responsibilities

• Evaluate international transcripts for GPA calculations and transfer credit.
• Assist with English proficiency review and citizenship information.
• Post equivalencies and monitor data accuracy in ERP and CRM systems.

Skills

Data entry

Critical thinking

Organizational skills

Interpersonal skills

Education

Bachelor's degree

Tools

Colleague ERP

Workday

Slate

Job description

Months Per Year: 12 Work Model: Onsite Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University. Seattle University's Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

The Admissions Evaluator – International Credential Evaluations carefully evaluates international transcripts for GPA calculations, transferable credit and major prerequisites. The Evaluator serves as a Designated School Official (DSO) and issues I‑20s for international students to be able to apply for visas. As the subject matter expert in international evaluations, the Evaluator also plays a key role in functions related to admissions operations for all undergraduate applicants as part of a team of Admissions Evaluators, which includes evaluating transcripts and calculating GPA’s for domestic students, and maintaining data and applicant/record cleanliness. Position Description:

International (60%)

Serves as the subject matter expert for evaluating secondary and post-secondary international credentials for incoming students. This includes calculating GPAs according to grading scales from other countries, determining course equivalencies from post-secondary institutions outside the United States, and applying applicants’ previous coursework towards Seattle University’s degree requirements. Regularly reviews other components of international applications, including auditing for fulfillment of the university’s English Proficiency requirement and confirming citizenship information. Serves as a Designated School Official (DSO), which involves issuing initial I‑20s for incoming international students. Works in close partnership with the International Student and Scholar Center and participates in regular DSO trainings. Communicates with students on missing materials needed for I‑20 issuance. Serves as a member of the undergraduate international admissions group which includes the Sr. Assistant Director for International Recruitment and the International Transfer Admissions Counselor. Participates in regular meetings with the group and supports international functions in close collaboration with the Sr. Assistant Director for International Recruitment. Supports with monitoring emails in the general international inbox and responding to student questions as needed.

General Admissions Operations (35%)

Determines course equivalencies and applies applicants’ previous coursework towards Seattle University’s degree requirements and posts appropriate equivalencies of transferred credit hours awarded and current class standing in the University’s ERP and CRM systems, specifically Colleague, Workday, and Slate. Serves as an academic policy resource for incoming freshmen and transfer students regarding University Core and major transfer requirements for all undergraduate degrees and is a key contact for Transfer Admissions Counselors and designated academic liaisons throughout the University on academic policy matters related to the onboarding of undergraduate students with transferrable credit. Adds course equivalencies to the online TES database system and assists in the development of effective tools/resources for best practices in communicating transfer course equivalencies to prospective transfers. Assists in maintaining data and applicant/record cleanliness in various ways working closely with other individuals within the Admissions Operations team and Research and Analytics. These tasks may consist of editing small parts of multiple records, general audits, the scanning and assigning of documents, exporting of data for mass corrections, etc.

Other (5%)

Participates in office-wide committees, projects, and other duties as assigned in Undergraduate Admissions.

Minimum Qualifications

Bachelor's degree. Demonstrated commitment university's mission, vision and values. One or more years of experience in detailed data entry. Ability to effectively use and quickly learn new technological systems. Strong critical thinking skills and the ability to exercise professional judgment to make informed decisions based on experience, reason and policy while considering issues of equity, fairness and historical precedent Adept at managing and prioritizing multiple tasks Ability to work both independently and collaboratively in a team environment. The ideal candidate will be a resilient and innovative problem solver, have excellent organizational abilities with acute attention to detail, and strong interpersonal skills that enable him/her to develop positive relationships with key campus partners and provide personalized attention to prospective students throughout the admissions process.

Preferred

Prior experience in an educational environment in the areas of credential evaluation, academic advising, and/or transfer evaluations. Familiarity with international education and exposure to schooling systems in other countries.

Compensation at a Glance

$47,000 - $49,000

Benefits at a Glance

• Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person.
• Choose from three different medical plans, a dental, and vision insurance programs.
• Protect your income with life, short & long-term disability coverage.
• Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
• You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events.
• Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.
• For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3–6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter. Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus. All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.

With a career at Seattle University, you’re joining a community of passionate people dedicated to empowering the next generation of leaders and thinkers. Founded in 1891, Seattle University is a Jesuit Catholic university located on a beautiful campus of more than 50 acres in the dynamic heart of Seattle. Our diverse and driven population is made up of more than 7,200 students enrolled in undergraduate and graduate programs within six schools and colleges.

Seattle University is an equal opportunity employer. In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals who will further enrich the diversity of our educational community.

Our Mission - Seattle University is dedicated to educating the whole person, to professional formation, and to empowering leaders for a just and humane world.

Our Vision - We will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate and professional levels.

Our Values

• Care – We put the good of students first.
• Academic Excellence – We value excellence in learning with great teachers who are active scholars.
• Diversity – We celebrate educational excellence achieved through diversity.
• Faith – We treasure our Jesuit Catholic ethos and the enrichment from many faiths of our university community.
• Justice – We foster a concern for justice and the competence to promote it.
• Leadership – We seek to develop responsible leaders committed to the common good.