Admissions Data Operations Specialist

Berea College; Berea (KY); On-site; USD 35,000 - 50,000; Part time

Benefits offered by this job

Health care

Dental insurance

Vision insurance

Retirement plans

Life insurance

Paid holidays

Vacation and sick leave

Job summary

Berea College is seeking an Admissions Data Operations Specialist to join the Systems & Data Operations team. This role emphasizes data integrity and operational efficiency within the Slate CRM system, aiding various admissions processes.

The ideal candidate will be organized, detail-oriented, and have a background in administrative roles, with a focus on database management and effective communication skills. We offer a comprehensive benefits package and a supportive work environment.

Qualifications

• 2+ years of experience in administrative role utilizing databases or CRM systems.
• Experience in an office environment preferred.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Monitor and complete daily query tasks in Slate CRM.
• Assist in maintaining accurate Slate records and data clean-up initiatives.
• Provide technical support for Student Advocate campus visit program.

Skills

Organized and detail-oriented

Knowledge of Microsoft Suite

Proficient computer skills

Basic HTML knowledge

Education

High school diploma

Associates degree

Tools

Slate CRM

Office equipment

Job description

The Admissions Data Operations Specialist is a member of the Systems & Data Operations team within the Office of Admissions. This individual will provide essential support for the Slate CRM system, focusing on data integrity, process support and operational efficiency. This role assists with the maintenance of Slate records, supports with the necessary technology for student advocate programmatic efforts, and ensures the smooth execution of data processes vital to admissions and student advocate engagement.

Your Key Responsibilities

• Monitor and complete daily query tasks assigned via Slate CRM with particular emphasis on data integrity
• Assist in maintaining accurate and up-to-date records in Slate by consolidating duplicate records and supporting data clean‑up initiatives
• Assist with the annual creation and ongoing maintenance of queries that generate call and task lists, exports and other projects for the Regional Network & Outreach team
• Provide technical support for the Student Advocate campus visit program, including creating visit templates in Slate and assistance for building workflows for scheduling and communications
• Assist with the creation, updating, and maintenance of organizational datasets within Slate
• In collaboration with the Print & Digital Communications team, provide support for implementation and tracking of Trust Triad communication plans within Slate, ensuring timely and accurate delivery of messages
• Support the Premier Nomination Pathways process by managing related records in Slate, assisting with communications, and ensuring accurate tracking of nominators
• Coordinate and execute mailings to non-prospect audiences using Slate, including list management, mail merge, and tracking of outreach efforts
• Maintain inventory, compile print materials for Regional Admissions Managers and once weekly send requested packages to remote staff
• Assist with importing external data (e.g. school counselor lists) into Slate, ensuring data is accurately mapped and integrated into the system
• Support annual updates to STAR Teacher Recognition Program nomination forms, data clean up and communications regarding award mailings
• Complete administrative tasks, duties and responsibilities (e.g. expense reports, email) in a timely manner

Education

• High school diploma required
• Associates degree preferred

Experience

• 2 or more years of experience in an administrative role utilizing databases, CRM systems (Slate experience is a plus), or similar technologies
• Proficient computer skills required
• Office environment experience preferred
• General office equipment operation experience

Special Skills, Knowledge and Abilities

• Highly organized and detail oriented
• Knowledge of Microsoft Suite solutions
• Willingness to learn new technologies and processes
• Ability to manage multiple tasks and prioritize effectively
• Basic knowledge of HTML helpful

License, Certification, or Registration Necessary

• Required background check

Physical Requirements

• Ability to navigate campus/public buildings and grounds
• Sitting, standing, walking, ability to lift and carry up to 30 lbs.

Environmental Conditions

• Professional office environment with frequent interruptions by staff

Ability To Operate The Following Vehicles Or Equipment

• Standard office equipment: computer, fax, phone, copier, printer, etc.

Our Benefits

Berea College offers a comprehensive benefits package to eligible employees and their families including health care, dental, vision, retirement, health savings accounts, flexible spending accounts, life insurance, short-term disability, long-term disability and an Employee Assistance Program. The benefit package also includes access to the Child Development Laboratory for children of College Staff, ages 6 weeks to 6 years, Seabury Center Membership, Staff Development Funds and Tuition Reimbursement.

Eligible staff employees also receive paid holidays, vacation, and sick leave.

Part‑time employees who work an average of 24 hours per week over the course of a year, receive benefits on a pro‑rated basis.

To learn more details, visit our benefits page at https://www.berea.edu/human-resources/employee-benefits.

Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.