Admissions Coordinator

Socket.dev; Zeeland (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Benefits

Dental, Vision & Prescription Coverage

401K Retirement Plan

HSA/FSA Options

Education Assistance

Job summary

MediLodge of Zeeland is seeking an Admissions Coordinator to manage inquiries, tours, and the admission process for residents in a patient-centered setting.

The role requires strong communication, relationship building with referral sources, and careful data handling to ensure regulatory compliance and smooth transitions for residents.

Qualifications

• Associate or Bachelor's degree in Business or Communications.
• Two years of customer relations or admissions coordination experience.
• Healthcare community relations experience preferred.

Responsibilities

• Manages the facility inquiry and admission process, including tours and assessments.
• Maintains bed availability and facility services information with timely follow-up.
• Develops relationships with referral sources and coordinates communications.
• Ensures confidentiality of resident information and compliance with regulations.
• Coordinates customer relationship plans and supports community education events.

Skills

Customer service

Communication

Relationship building

Education

Associate or Bachelor's Degree in Business/Communications

Two years customer relations or Admissions Coordinator experience

Job description

Description

Admissions Coordinator Full Time

Facility: Medilodge of Zeeland

Starting Wages: Salary

Shift: AM

We offer leading market wages and are committed to fostering a workplace where growth, teamwork, and patient-centered care are at the forefront. At the end of each day, knowing that you’ve made a meaningful impact in the lives of our residents will be your greatest reward.

Why MediLodge?

• Michigan’s Largest Provider of long-term care skilled nursing and short-term rehabilitation services.
• Employee Focus: We foster a positive culture where employees feel valued, trusted, and have opportunities for growth.
• Employee Recognition: Regular acknowledgement and celebration of individual and team achievements.
• Career Development: Opportunities for learning, training, and advancement to help you grow professionally.
• Michigan Award Winner: Recipient of the 2023 Michigan Employer of the Year Award through the MichiganWorks! Association.

Key Benefit Package Options?

• Medical Benefits: Affordable medical insurance options through Anthem Blue Cross Blue Shield.
• Additional Healthcare Benefits: Dental, vision, and prescription drug insurance options via leading insurance providers.
• Benefits Concierge: Internal company assistance in understanding and utilizing your benefit options.
• Pet Insurance: Three options available
• Education Assistance: Tuition reimbursement and student loan repayment options.
• Retirement Savings with 401K.
• HSA and FSA options

Requirements

Summary: Manages the facility inquiry and admission process and provides customers with facility-related information via facility tours, personal visits/assessments, conversations and follow-up. Coordinates and implements effective customer relationship programs with the team.

Essential Functions:

• Responds to inquiry calls from hospital discharge planners, families, and other referral sources. Conducts facility tours. Manages the admission process by maintaining updated bed availability and facility services information at all times. Manages the inquiry process professionally, timely and with appropriate follow-up. Effectively manages occupancy levels and census/premium mix enhancement.
• Makes customer service calls outside the facility to medical, insurance, legal and financial professionals, and senior organizations, appropriate special interest groups, hospital discharge planners and other community contacts. Develops and maintains relationships to advice referral sources of bed availability and new product and services. And efficiently meets the daily needs of the community at –large. Maintains current database of existing and potential referral sources. Utilizes company’s sales practices and sales tracking tools.
• Alerts appropriate department heads and building staff of projected changes; i.e. admissions, bed changes, and discharges, through daily admission meeting to discuss forthcoming changes. Utilizes bed management principles. Maintains a close working relationship with the Director of Nursing (DNS) and the Business Office Manager (BOM) to assure appropriate and efficient decisions about prospective admissions. Recommends admission decisions to facility management. When admissions determinations are made, communicates with nursing and housekeeping about appropriate room and bed selection.
• Ensures appropriate admission paperwork and signatures are obtained from residents or responsible parties prior to admission. Communicates special needs of new admits to staff to ensure a smooth transition. Ensures daily that referral sources and admissions data are entered into the automated referral system.
• In the states where Company chooses to offer it, ensures that every admission is educated about and encouraged to sign up for the Alternative Dispute Resolution program.
• Coordinates the development and implementation of customer relationship plans, serves as a chairperson for customer relationship team meetings, monitors budgets and tracks results.
• Maintains a working knowledge of Federal and State regulations and reimbursement guidelines (Medicare and Medicaid). Assists with managed care referral process. May provide assistance with new employee orientation for the admission process.
• Maintains a database of medical contacts/community resources along with knowledge of industry trends and legislative/regulatory issues and communicates this information to facility staff and community contacts.
• Keeps all patient information confidential.
• Develops and implements special events and presentations targeted at community education, establishing and maintaining status for the facility as the expert on skilled nursing, specialty programs, and rehabilitation care in the community.
• Monitors and evaluates customer satisfaction. Audiences might include new admissions, post-discharges, current residents and families (via Corporate Family Survey), community sources and inquiries that were unable to admit. Shares results with the management team, PI committee, and others as appropriate to develop action plans, as needed.
• Daily follow up on all active and pending inquiries.
• Performs other duties as assigned

Qualifications:

Education:

• Associate and/or Bachelor’s Degree in Business/Communications field preferred.
• Two years equivalent experience in a customer relations position or Admissions Coordinator position in lieu of degree.
• Previous healthcare community relation’s experience preferred.

Licenses/Certification: Experience:

• One year of experience in a position requiring customer relations or customer service. A background in community involvement is preferred.