Admissions Coordinator

Cove Forge Behavioral Health Center; Williamsburg (Blair County); On-site; USD 18,000 - 26,000; Full time

Job summary

Cove Forge Behavioral Health Center is seeking an Admissions Coordinator to greet patients, manage admissions, and coordinate evaluations at our Pennsylvania facility. The role involves working with the clinical team to ensure timely admissions, data collection, and communication with families and referral sources.

Requirements include a Bachelor’s degree and 1+ year in healthcare admissions, with preference for mental health or substance abuse experience.

Qualifications

• Bachelor’s degree required.
• One or more years’ experience in healthcare admissions required.
• Preferably in the mental health or substance abuse field.

Responsibilities

• Greet and search new patients and those transporting patients upon arrival.
• Review admissions against approved criteria with Admission Counselor.
• Schedule assessments of voluntary patients.
• Respond promptly to inquiry calls and manage phones.
• Complete clerical duties including data entry and paperwork.
• Coordinate with referral sources and transportation for patients.

Education

High School Diploma

Bachelor’s degree

Job description

Education: High School Diploma

Schedule: Mondays, Wednesdays, Fridays 1pm - 9pm and Tuesdays and Thursdays 10pm - 6pm (including one to two weekends per month)

Pay: $16/Hr.

If you’re passionate about helping others reclaim their lives and you’re looking for a workplace that invests in you, Cove Forge is ready to welcome you. We’re seeking a dedicated Admissions Coordinator to join our dynamic clinical team. Here, your work truly matters—you’ll be part of an organization that provides life‑changing support to individuals in our community.

About Us

In its 30 years of service, Cove Forge has become one of the leading behavioral health treatment centers in Pennsylvania. The men and women who come to our center receive quality care that emphasizes the unique needs of every individual. Located in the mountains of the Williamsburg countryside, Cove Forge strives to help our clients find lifelong sobriety.

Essential Functions

• Greet and search new patients and those transporting patients upon arrival.
• Review, in conjunction with Admission Counselor, prospective admissions against approved admission criteria, policies and procedures.
• Schedule assessments of voluntary patients.
• Respond promptly to inquiry calls.
• Responsible for clerical duties such as managing paperwork, handling data entry and answering phones.
• Initiate contact, when applicable, to gather required clinical and demographic data from patient and other sources.
• Assist prospective patients and significant others in seeking treatment.
• Assist Admission Counselor in registration of patient to the assigned program.
• Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient.
• Refer inquiries to other agencies and community resources when not appropriate for facility assistance or admission.
• Ensure all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel.
• Coordinate with referral sources.
• Coordinate transportation arrangements for patients.
• Demonstrate a positive, empathetic and professional attitude towards customers always. When patient needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• Bachelor’s degree required.
• One or more years’ experience in healthcare admissions required. Preferably in the mental health or substance abuse field.

Licenses/Designations/Certifications

• LPN, Certified Addictions Counselor (CAC); Certified Chemical Dependency Counselor (CCDC) or Certified Employee Assistance Program (CEAP) certification preferred.
• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

Additional Regulatory Requirements

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

AHMKT