Admissions Coordinator

Archstone Recovery; Town of Florida (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive salary starting at $50,000

Health, dental, and vision insurance

Life insurance

Paid time off

Job summary

Archstone Behavioral Health is seeking an Admissions Coordinator to be the first point of contact for individuals seeking treatment, guiding them through admissions with empathy and urgency. You will verify insurance, conduct pre-screenings, and coordinate with clinical teams to secure timely admissions.

The role requires 1+ year in substance use disorder and admissions experience, strong communication, and the ability to multitask in a fast-paced environment.

Qualifications

• 1+ year experience in substance use disorder (required).
• 1+ year experience in admissions, intake, or sales (preferred).
• Strong phone presence and communication skills.
• Ability to build trust and rapport quickly with clients and families.
• Comfortable discussing insurance, finances, and payment options.
• Experience handling objections and guiding decision-making.

Responsibilities

• Respond to inbound calls and inquiries from prospective clients and families.
• Conduct admissions pre-screenings and gather clinical information.
• Verify insurance benefits and explain coverage or private pay options.
• Coordinate with clinical and medical teams for approvals.
• Address objections and support clients in making treatment decisions.
• Arrange transportation and facilitate smooth admissions.
• Identify medical or clinical red flags and elevate as needed.
• Accurately document all client interactions in the system.
• Follow up consistently with leads and active clients.
• Collaborate with internal teams to ensure a seamless admissions experience.

Skills

SUD experience

Admissions experience

Phone presence

Rapport building

Insurance discussion

Objection handling

Multitasking

Documentation

Teamwork

Open to feedback

Tools

Sunwave

Job description

Admissions Coordinator

Pay: From $50,000 per year
Job Type: Full-time
Location: In-person

About the Role

We are seeking a compassionate and driven Admissions Coordinator to join our team. In this role, you will be the first point of contact for individuals and families seeking substance use treatment, guiding them through the admissions process with empathy, urgency, and professionalism.

You will play a critical role in helping clients access care by verifying insurance, conducting pre-screenings, addressing concerns, and coordinating safe and timely admissions.

Key Responsibilities

• Respond to inbound calls and inquiries from prospective clients and families

• Conduct admissions pre-screenings and gather clinical information

• Verify insurance benefits and explain coverage or private pay options

• Coordinate with clinical and medical teams for approvals

• Address objections and support clients in making treatment decisions

• Arrange transportation and facilitate smooth admissions

• Identify medical or clinical red flags and elevate as needed

• Accurately document all client interactions in the system

• Follow up consistently with leads and active clients

• Collaborate with internal teams to ensure a seamless admissions experience

Qualifications

• 1+ year experience in substance use disorder (required)

• 1+ year experience in admissions, intake, or sales (preferred)

• Strong phone presence and communication skills

• Ability to build trust and rapport quickly with clients and families

• Comfortable discussing insurance, finances, and payment options

• Experience handling objections and guiding decision-making

• Ability to multitask in a fast-paced, high-volume environment

• Detail-oriented with strong documentation skills

• Ability to work both independently and as part of a team

• Open to feedback, coaching, and continuous improvement

• Experience with Sunwave (preferred)

Schedule Requirements

• Availability for day and night shifts

• Must be willing to work evenings and weekends as needed

What We Offer

• Competitive salary starting at $50,000+

• Health, dental, and vision insurance

• Life insurance

• Paid time off

About Us

Archstone Behavioral Health is committed to providing high-quality care for individuals struggling with substance use disorders. We are a drug-free workplace and an Equal Opportunity Employer. All applicants must pass a background check and drug screening.