Admissions Coordinator

Sea Mar Community Health Centers; Seattle (WA); On-site; USD 36,437 - 39,812; Full time

Benefits offered by this job

Medical, Dental, Vision, Prescription coverage

Life Insurance

Long Term Disability

EAP (Employee Assistance Program)

Paid time off starting at 24 days per year plus 10 paid holidays

401(k)/Retirement options

Opportunity to work in a culturally diverse environment

Job summary

Sea Mar Community Health Centers in Seattle is hiring an Admissions Coordinator. This full-time role involves maintaining daily operations of admissions, scheduling appointments, managing community resources, and ensuring compliance with health standards. Candidates should have effective communication, problem-solving skills, and proficiency in Microsoft Office. The position offers competitive pay and benefits, including medical, dental, and a retirement plan. Join a diverse team dedicated to serving the community.

Qualifications

• Strong organizational skills to manage daily operations of admissions.
• Ability to interpret and communicate complex documents.
• Experience in customer service or similar roles.

Responsibilities

• Maintain general daily operation of admissions.
• Answer telephone calls and schedule admissions.
• Assist Program Director with bookkeeping and financial duties.
• Conduct admissions for new patients and complete required paperwork.
• Oversee compliance with health department standards.

Skills

Typing speed (50 words per minute)

Proficient in Microsoft Office Suite (Word, Excel, Access)

Effective verbal communication skills

Problem-solving skills

Familiarity with managed care organizations

Job description

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State.

Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services.

Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services.

Position: Admissions Coordinator

• Full‑time, hourly rate: $26.45 - $28.90
• Location: Turning Point Adult Treatment Center, Seattle, WA
• Organized within a residential treatment facility for adults diagnosed with a substance use disorder.

Essential Duties and Responsibilities

• Maintain general daily operation of admissions.
• Answer telephone calls, screen calls, provide information and referrals, schedule admissions, and receive payments.
• Manage current information regarding community resources.
• Assist Program Director with bookkeeping and financial duties, arrange patient financial contracts, and act as liaison between patients, the facility, and insurance companies.
• Oversee food ordering and ensure Department of Health standards are met.
• Report problems to the Director and/or administrator.
• Serve as primary contact for incoming referrals, ensuring accurate and complete admission paperwork and meeting criteria for admission.
• Conduct admissions for new patients and complete required federal, state and local forms on time.
• Monitor problem‑oriented record system, Cerner reports, patient surveys, county/state/federal reports, weekly reports to referents, and submit to Administrator.
• Assist, supervise, orient, and document all other items as listed in WAC 246‑341.
• Maintain professional standards and follow facility treatment policies, federal, state and local regulations, especially WAC 246‑341 requirements.
• Coordinate and cooperate with staff from other agencies to expedite treatment placement.
• Demonstrate knowledge of growth and development principles.
• Identify and categorize each patient’s age‑specific grouping of needs.
• Administer tracking system for intakes to identify incoming patients and notify referral agencies.
• Maintain positive relationships with referral agencies and providers.

Experience and Skills

• Typing speed of 50 words per minute.
• Proficiency with Word Processing, Windows, Microsoft Word, Excel, and Access.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals, and write routine reports and correspondence.
• Effective verbal communication skills with clients or employees.
• Problem‑solving skills and flexibility in situations with limited standardization.
• Ability to interpret instructions furnished in written, oral, diagram, or schedule forms.
• Familiarity with managed care organizations.

Benefits

• Medical, Dental, Vision, Prescription coverage
• Life Insurance
• Long Term Disability
• EAP (Employee Assistance Program)
• Paid time off starting at 24 days per year plus 10 paid holidays

Additional Benefits

• 401(k)/Retirement options
• Opportunity to work in a culturally diverse environment

Sea Mar is an Equal Opportunity Employer.