Admissions Coordinator

Concorde Career Colleges; Overland Park (KS); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading educational institution, Concorde Career Colleges, seeks an Admissions Coordinator to manage the admissions processes and ensure data accuracy. This role includes supporting prospective students from inquiry through enrollment, maintaining documentation, and training staff on admissions practices. Ideal candidates will possess strong customer service and organizational skills, coupled with a high level of detail orientation.

Qualifications

• Advanced database management and data entry skills required.
• Minimum of one year experience with CAMPUS VUE and Broadleaf preferred.

Responsibilities

• Manage admissions processes and documentation from inquiry to enrollment.
• Train staff on admissions processes to ensure consistency.
• Generate and distribute reports for admissions activities.

Skills

Customer Service

Data Management

Communication

Attention to Detail

Problem-solving

Education

HS Diploma or GED

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Outlook

CAMPUS VUE

Broadleaf

CRM

Job description

Overview

The Admissions Coordinator serves as the campus subject matter expert for admissions administrative processes and ensures accurate, consistent data management through staff training and support. This role also manages documentation collection and supports admissions operations from inquiry through enrollment.

Responsibilities

• As requested by the Director of Admissions:
  • Send daily emails: Financial Aid calendar, HESI schedules, and appointment updates
  • Schedule all campus and virtual HESI exams and manage related communications
  • Generate and distribute timely, accurate reports
• Enter and maintain accurate data in Conext and CNex for inquiries, interviews, enrollment agreements, and status changes
• Confirm entry of test scores; follow up on missing data
• Process enrollments and track student documentation from interview through start date
• Scan, track, and verify student documents, including transcripts and POG items
• Maintain and update enrollment spreadsheets
• Cover front desk duties and switchboard relief as needed
• Support events: referral events, open houses, orientations, and start days
• Maintain admissions collateral and communication tools (e.g., presentations, handouts, electronic equipment)
• Order and manage student uniforms, background checks, and admissions materials
• Open/close start dates in BroadLeaf and create email templates as needed
• Train staff on admissions processes and data entry to ensure consistency
• Stay up to date and inform team on policy, catalog, and tuition changes
• Assist with COS forms and notify reps when student summaries are complete
• Collect and process waitlist program documents (e.g., DH)
• Submit and track transcripts for transfer credit review
• Process foreign POG translations and evaluations
• Prepare and send acceptance, alternate, and denial letters
• Systems & Technology
• Maintain TourTab devices and monitor usage logs
• Manage orientation check-in and student tracking in CNex
• Support other campuses in the absence of their Admissions Coordinators
• Assist the DOA, other department managers, and Regional Director of Admissions as needed

• Other duties as assigned

Qualifications

• HS Diploma or GED (required)
• Bachelor's Degree and Business Administration or related field (preferred)
• Advanced knowledge of database management and data entry (required)
• Intermediate Microsoft Outlook and Excel skills (required)
• Minimum of one (1) year of experience in CAMPUS VUE, Broadleaf and CRM (preferred)

• Possesses exceptional customer service skills
• Detail-oriented with a strong focus on accuracy and quality of work
• Applies knowledge and skills to complete tasks with minimal supervision
• Identifies straightforward problems and recommends potential solutions
• Communicates clearly and effectively with peers and stakeholders
• Demonstrates active listening and empathy in interactions
• Participates in presentations or facilitates small group discussions
• Manages multiple tasks in a dynamic environment
• Uses productivity software and collaboration tools with confidence
• Shows initiative and accountability for assigned outcomes
• Make timely decisions that keep the organization moving forward
• Apply effective and efficient processes with a focus on continuous improvement
• Build open and comfortable relationships with diverse groups
• Learn actively from both successes and failures while solving new problems

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• No travel required