Admissions Coordinator

Delta Specialty Hospital; Memphis (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

Delta Specialty Hospital in Memphis, TN seeks a patient admissions specialist to greet incoming patients, verify referrals, and initiate the admission process to ensure accurate intake and clear communication with clinical teams.

The role requires a Bachelor’s degree and 1+ year of healthcare admissions experience; CPR and de-escalation training are preferred. Responsibilities include data entry, coordinating transportation, and supporting patients and families through the admission journey.

Qualifications

• Bachelor’s degree required.
• One or more years’ experience in healthcare admissions preferred, especially in mental health or substance abuse.

Responsibilities

• Greet and search new patients and those transporting patients upon arrival.
• Review prospective admissions against admission criteria and procedures.
• Schedule assessments of voluntary patients.
• Respond promptly to inquiry calls and manage paperwork.
• Coordinate with referral sources and transportation for patients.
• Assist patients and families in seeking treatment and in registration to programs.
• Ensure timely and accurate completion of admission paperwork and notifications.

Skills

Customer service

Data entry

Communication

Education

Bachelor’s degree

Job description

Purpose Statement

Responsible for the admission and or registration of patients into the facility and maintaining communication between the organization and the patient referrals and family.

Essential Functions

• Greet and search new patients and those transporting patients upon arrival.
• Review, in conjunction with Admission Counselor, prospective admissions against approved admission criteria, policies and procedures.
• Schedule assessments of voluntary patients.
• Respond promptly to inquiry calls.
• Responsible for clerical duties such as managing paperwork, handling data entry and answering phones.
• Initiate contact, when applicable, to gather required clinical and demographic data from patient and other sources.
• Assist prospective patients and significant others in seeking treatment.
• Assist Admission Counselor in registration of patient to the assigned program.
• Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient.
• Refer inquiries to other agencies and community resources when not appropriate for facility assistance or admission.
• Ensure all required patient information is received, processed and necessary appointments are made with the proper behavioral or medical health personnel.
• Coordinate with referral sources.
• Coordinate transportation arrangements for patients.
• Demonstrate a positive, empathetic and professional attitude towards customers always. When patient needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• Bachelor’s degree required.
• One or more years’ experience in healthcare admissions required. Preferably in the mental health or substance abuse field.

Licenses/Designations/Certifications

• LPN, Certified Addictions Counselor (CAC); Certified Chemical Dependency Counselor (CCDC) or Certified Employee Assistance Program (CEAP) certification preferred.
• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

Additional Regulatory Requirements

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

DELSH