Admissions Coordinator

Apploi; Herington (KS); On-site; USD 36,000 - 60,000; Full time

Job summary

Apploi is hiring an Admission Coordinator / Activities Assistant for a long-term care facility. This dual-role position coordinates resident admissions and supports engaging activities that promote residents’ social, emotional, and physical well-being.

The ideal candidate is personable, organized, dependable, and capable of delivering excellent customer service while helping create a welcoming, home-like environment for residents. Healthcare or long-term care exposure is preferred.

Qualifications

• High school diploma or equivalent.
• Experience in healthcare administration, admissions, long-term care, senior living, customer service, or recreational activities preferred.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask, prioritize responsibilities, and maintain accurate documentation.
• Comfortable working with older adults and individuals with varying physical and cognitive abilities.

Responsibilities

• Coordinate the admission process for new residents with hospitals, referrals, families, and residents.
• Gather, verify, and organize admission paperwork and resident information.
• Assist with scheduling admissions, preparing rooms, and ensuring smooth transitions.
• Plan, organize, and conduct recreational and social activities for residents.
• Maintain activity calendars, attendance records, and documentation; support team efforts to promote engagement.

Skills

Organizational skills

Communication skills

Interpersonal skills

Multitasking

Team-oriented

Customer service

Education

High school diploma

Tools

Electronic documentation systems

Job description

Now Hiring: Admission Coordinator / Activities Assistant

Long-Term Care Facility

Position Type: Full-Time
Department: Administration / Activities
Reports To: Administrator

Position Summary

We are seeking a compassionate, organized, and energetic Admission Coordinator / Activities Assistant to join our team at our long-term care facility. This dual-role position is responsible for coordinating resident admissions, assisting residents and families throughout the admission process, and supporting engaging activities that promote residents’ social, emotional, and physical well-being.

The ideal candidate is personable, detail-oriented, dependable, and passionate about providing excellent customer service while helping create a welcoming, home-like environment for our residents.

Admissions Coordination

• Coordinate the admission process for new residents, including communication with hospitals, referral sources, residents, and families.

• Gather, verify, and organize admission paperwork, required documentation, and resident information.

• Assist with scheduling admissions, preparing rooms, and ensuring a smooth transition into the facility.

• Communicate with facility departments to ensure new residents’ needs are addressed upon arrival.

• Serve as a welcoming point of contact for residents and families, answering questions and providing guidance throughout the admission process.

• Maintain accurate, organized, and confidential resident records.

• Follow facility policies and applicable regulatory requirements related to admissions and resident privacy.

• Assist with referral follow-up and other administrative duties as needed.

Activities Assistance

• Assist with planning, organizing, and conducting recreational and social activities for residents.

• Encourage resident participation in activities that support individual interests, abilities, and preferences.

• Help coordinate special events, holiday celebrations, birthday parties, group programs, and family activities.

• Provide one-on-one engagement for residents who may need additional assistance or prefer individual activities.

• Help maintain activity calendars, attendance records, and necessary documentation.

• Work collaboratively with the activities department and other team members to promote resident engagement, dignity, and quality of life.

• Ensure activities are conducted in a safe, inclusive, and supportive environment.

General Responsibilities

• Maintain professionalism and a positive attitude when interacting with residents, families, visitors, and staff.

• Protect resident confidentiality and respect residents’ rights and dignity.

• Communicate effectively with interdisciplinary team members.

• Assist with additional administrative or resident engagement duties as assigned.

Qualifications

• High school diploma or equivalent required.

• Previous experience in healthcare administration, admissions, long-term care, senior living, customer service, or recreational activities preferred.

• Strong organizational, communication, and interpersonal skills.

• Ability to multitask, prioritize responsibilities, and maintain accurate documentation.

• Comfortable working with older adults and individuals with varying physical and cognitive abilities.

• Basic computer skills and familiarity with electronic documentation systems preferred.

• Compassionate, patient, dependable, and team-oriented.

• Must meet applicable facility employment requirements, including background screening and any required training.

What We’re Looking For

We are looking for someone who understands that the admission process is an important first impression for residents and their families and that meaningful activities help make our facility feel like home. The successful candidate will bring warmth, professionalism, creativity, and a genuine desire to make a difference in the lives of our residents.