Admissions Coordinator

Gorham House; Gorham (ME); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Paid time off

DailyPay

Job summary

Senior Lifestyle is seeking an admissions coordinator to support the full cycle of admissions, pre-admission through follow-up, ensuring smooth patient flow and accurate documentation.

You will handle referrals, physician coordination, payer approvals, and room assignments while upholding resident rights and high-quality service.

Ideal candidates have a high school diploma or GED and 0–3 months in sales/admissions, with basic software skills and strong communication abilities.

Qualifications

• High School Diploma or GED required
• 1-3 months related experience
• Sales/admissions experience helpful
• Acceptable fluency in English to communicate with residents and team

Responsibilities

• Receive patient referrals and disseminate information to appropriate staff.
• Track pre-admission referral activity.
• Coordinate assignment of attending physician.
• Confirm financial approval with payer.
• Obtain payer approval number per case when required.
• Notify departments of anticipated admissions.
• Welcome patient on admission.
• Assign medical record numbers.
• Coordinate room assignment with nursing and case manager.
• Promote resident rights and dignity, assist informed decision-making, and ensure compliance with policies.

Job description

Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for supporting the admissions department’s activities in the pre-admission, admission, discharge, and follow up processes. This position reports to the Business Office Manager.

Job Description

• Receive patient referral when they are called directly into the community and disseminate the information to appropriate individuals.
• Track pre-admission referral activity as needed.
• Coordinate the assignment of attending physician.
• Confirm financial approval with the appropriate party/entity.
• Obtain prior approval number from payer on a per case basis when authorized.
• Notify departments of anticipated admissions.
• Welcome patient on admission.
• Assign medical record numbers.
• Coordinate room assignment designation with nursing department and case manager.
• Promote and protect resident rights, assist residents to make informed decisions, treat residents with dignity and respect, protect resident’s personal belongings, report suspected abuse or neglect, avoid the need for physical restraints in accordance with the current professional standards and, support independent expression, choice and decision‑making consistent with applicable law and regulation.

Qualifications

Level of Formal Education: A High School Diploma or General Education Degree; or one to three months related experience and/or training; or equivalent combination of education and experience
Years of Experience: 1-3+ months
Type of Experience: Sales/admissions
Language Skills: Acceptable fluency in English in order to perform job duties and speak, read, write, and communicate with supervisors, coworkers, residents, and applicable third parties.
Technical Competencies: Basic software and/or computer proficiency, comprehension of basic accounting and sales

• Good interpersonal skills.
• Strong written and verbal communication skills.

Personal Attributes: Organized, detail-oriented

Additional Information

Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off.All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.

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