Admissions Coordinator

Westvolusiahc; Deltona, Northern (FL, KY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

PTO

Medical Insurance

Dental Insurance

Employee Recognition Programs

Company Perks

Supportive and Collaborative Work Env

Opportunities for Professional Growth

Job summary

West Volusia Healthcare & Rehabilitation is seeking an Admissions Coordinator to manage the admissions process from referral to admission in a busy SNF setting.

The role requires collaboration with hospitals, physicians, and case managers, ensuring accurate insurance verification and payer guidelines are followed. Strong communication and organization are essential for success in this frontline liaison position.

Qualifications

• Minimum 2 years of admissions experience in a Skilled Nursing Facility (SNF) required.
• Strong understanding of Medicare, Medicaid, PDPM, HMO guidelines, and RUGS II & III.
• Experience working with Electronic Medical Record (EMR) systems.
• Knowledge of CMS regulations and Department of Health (DOH) requirements.
• Excellent communication, organizational, and relationship-building skills.
• Ability to multitask and work effectively in a fast-paced healthcare environment.

Responsibilities

• Coordinate and facilitate the admissions process from referral through admission.
• Collaborate with hospitals, physicians, case managers, and referral sources to ensure smooth resident transitions.
• Develop and maintain strong relationships with referral partners and community organizations.
• Support marketing and outreach efforts by attending networking events and community functions.
• Educate prospective residents and families regarding services, policies, visitor guidelines, and admission procedures.
• Verify insurance coverage, financial information, and authorization requirements prior to admission.
• Maintain working knowledge of Medicare, Medicaid, Managed Care, and payer‑specific guidelines.
• Monitor admissions activity and prepare monthly reports on admissions trends and census growth.
• Identify operational barriers affecting admissions and work with leadership to implement solutions.
• Communicate admission details effectively with interdisciplinary team members to ensure continuity of care.

Skills

Admissions experience in SNF

Medicare/Medicaid/PDPM guidelines

CMS regulations

Communication skills

Organizational skills

Multitasking

Fast-paced healthcare environment

Tools

EMR systems

Job description

Admissions Coordinator

Facility: West Volusia Healthcare & Rehabilitation
Location: Deltona, FL
Position: Admissions Coordinator
Schedule: Full-Time
Salary: $31.25 to $40.86 hourly based on experience

Join Our Team as an Admissions Coordinator

West Volusia Healthcare & Rehabilitation is seeking a motivated, detail-oriented, and compassionate Admissions Coordinator to join our growing team. In this key role, you will serve as the primary liaison between hospitals, referral sources, residents, and families, ensuring a seamless admissions process while helping drive occupancy growth and exceptional customer service.

Key Responsibilities

• Coordinate and facilitate the admissions process from referral through admission.
• Collaborate with hospitals, physicians, case managers, and referral sources to ensure smooth resident transitions.
• Develop and maintain strong relationships with referral partners and community organizations.
• Support marketing and outreach efforts by attending networking events and community functions.
• Educate prospective residents and families regarding services, policies, visitor guidelines, and admission procedures.
• Verify insurance coverage, financial information, and authorization requirements prior to admission.
• Maintain working knowledge of Medicare, Medicaid, Managed Care, and payer‑specific guidelines.
• Monitor admissions activity and prepare monthly reports on admissions trends and census growth.
• Identify operational barriers affecting admissions and work with leadership to implement solutions.
• Communicate admission details effectively with interdisciplinary team members to ensure continuity of care.

Qualifications

• Minimum of 2 years of admissions experience in a Skilled Nursing Facility (SNF) required.
• Strong understanding of Medicare, Medicaid, Managed Care, PDPM, HMO guidelines, and RUGS II & III.
• Experience working with Electronic Medical Record (EMR) systems.
• Knowledge of CMS regulations and Department of Health (DOH) requirements.
• Excellent communication, organizational, and relationship‑building skills.
• Ability to multitask and work effectively in a fast‑paced healthcare environment.

Benefits

• Paid Time Off (PTO)
• Medical Insurance
• Dental Insurance
• Employee Recognition Programs
• Company Perks
• Supportive and Collaborative Work Environment
• Opportunities for Professional Growth and Development

Background screening information:
Florida Clearinghouse

IND123