Admissions Assistant -PRN

Harboroaks; Columbus (OH); On-site; USD 34,000 - 42,000; Full time

Job summary

Harboroaks is seeking an Admissions Clerk to manage patient intake and registration processes. You will greet arrivals, handle paperwork, enter data, and liaise with insurance to process claims.

The role requires clear communication, compassionate patient care, and strong organizational skills to ensure efficient admissions and safety within the facility. Responsibilities include explaining forms, admitting patients to programs, maintaining accurate records, and supporting patients through the

Qualifications

• Bachelor’s degree preferred; Social Services field is a plus.
• One or more years’ experience in healthcare preferred.
• CPR certification and de-escalation/restraint training required (training available upon hire).
• First aid may be required based on state or facility.

Responsibilities

• Greet and search new patients upon arrival.
• Handle paperwork, data entry, insurance claims, and phone calls.
• Explain forms and admit patients to the assigned program.
• Ensure timely, accurate admission paperwork and notify staff of arrivals.
• Document clinical information in medical records and inpatient registration systems.
• Provide a safe, supportive environment and strong customer service.
• Coordinate transportation or escort patients as needed.
• Conduct 15-minute safety checks and observe patients.

Skills

Data entry

Customer service

Healthcare experience

Insurance claims

Phone handling

Education

Bachelor’s degree preferred

Social Services background a plus

Tools

CPR certification

De-escalation training

First aid training

Job description

Overview

PURPOSE STATEMENT:

Responsible for the admission and registration of incoming patients.

Responsibilities

ESSENTIAL FUNCTIONS:

• Greet and search new patients and those transporting patients upon arrival.
• Responsible for clerical duties such as managing paperwork, handling data entry, engaging with insurance companies over claims, and answering phones.
• Complete the paperwork necessary to admit the patient to the assigned program and explain forms prior to patient signing, notify the clinical lead of the patient’s arrival, and escort the patient and documentation to the appropriate location within the facility.
• Efficient and accurate completion of the admission process of patients and the timely distribution of the paperwork necessary to notify staff of the arrival/transfer of each patient.
• Ensure all required patient information is received and processed and necessary appointments are made with the proper behavioral or medical health personnel.
• Demonstrate a positive, empathetic, and professional attitude toward customers always.
• When a patient’s needs are not met, acknowledge and work to resolve complaints. Recognize that patient safety is a top priority.
• Demonstrate a sense of urgency related to the importance of patient safety and provide excellent customer service.
• Ensure the well-being of patients and provide a positive, supportive, and structured environment.
• Responsible for conducting safety checks and ensuring that supervision is conducted at 15-minute intervals, as noted in special precautions, or in accordance with individualized supervision guidelines as needed.
• Document timely, accurate, and appropriate clinical information in patients’ medical records and inpatient registration or other technology systems.
• Assist in providing a safe, secure, clean and , comfortable environment for patients, significant others and, staff.
• Interact routinely with patients, observe behaviors, and communicate significant observations to admissions staff.
• May obtain patient's vital signs, height, and weight as assigned and document in the patient record.
• Engage patients in activities and interactions designed to encourage the achievement of the treatment goals.
• Assist incoming patients/family members with contraband searches, and itemizing belongings and valuables when needed.
• Complete and maintain required documentation.
• Assist with follow-up and paperwork as required on incidents and events that may take place in the facility.
• May provide transportation for the patient, or coordinate transportation with an appropriate staff member.
• Recognize that patient safety is a top priority.
• Data Entry

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• Bachelor’s degree is preferred; Social Services field is a plus.
• One or more years’ experience in healthcare preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

ADDITIONAL REGULATORY REQUIREMENTS:

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.