ADMISSIONS ASSISTANT POOL

Del Mar College Testing Center; Corpus Christi (TX); On-site; USD 15,000 - 22,000; Part time

Job summary

Del Mar College Admissions Office seeks a part-time Admissions Assistant to support student enrollment across campuses. You will handle data entry, processing applications and inquiries from students, families, and staff, and help ensure timely admissions actions.

The role requires flexibility to work mornings or afternoons at any campus, with emphasis on accuracy, customer service, and knowledge of FERPA and data integrity.

Qualifications

• One year post-high school study and three years related experience or four years related experience.
• Experience with admissions/registration for education courses and data entry.
• Strong data entry and customer service skills.

Responsibilities

• Maintain student files and data integrity.
• Process admissions applications and documents.
• Assist international students with I-20 and visa processes.
• Provide information on college policies and procedures.
• Support recruitment events and orientations.

Skills

Communication skills

Data entry

Customer service

Attention to detail

Public speaking/writing

Education

High school diploma or GED

1 year advanced study/training

3 years related experience

4 years related experience

Tools

Ellucian/Colleague SIS

Microsoft Office

Job description

Please see Special Instructions for more details.

This is a CONTINUOUS recruitment for an applicant POOL to fill Part-Time assignments on an as-needed basis. Departments or divisions will refer to the POOL of applications on file to fill vacancies as the need arises. You will be contacted by the Hiring Manager should the department/division be interested in scheduling an interview. AN APPLICATION IS VALID FOR ONE YEAR, AT WHICH TIME APPLICANTS WISHING TO REMAIN IN THE POOL MUST REAPPLY AND UPDATE THEIR INFORMATION.

Position Information

Posting Number

Posting Number PT2342

Job Title

Job Title ADMISSIONS ASSISTANT POOL

Department

Position Type

Position Type Non-Exempt

Employment Status

Employment Status Part-Time

Salary $13.29/Per Hour

Open Date

Open Date 11/12/2025

Close Date

Open Until Filled No

Position Summary Information

* This position requires flexibility to work at any Del Mar College campus location, and work any shift (morning or afternoon), to provide adequate coverage of office business hours. *
This position is under the direction of the Assistant Director of Admissions, in the Student Enrollment Center, and is responsible for participating in a variety of technical and clerical duties related to the Admission’s Office. These responsibilities include interacting directly with students, prospective students and the community regarding admissions requirements.
Additionally, processing international student admissions, determining residency, assisting students with the application process, completing data entry of student applications and admissions documents, and processing all academic, early college, and special programs’ admissions functions. Works closely with students, faculty, chairs, staff and continuing education staff to ensure all admissions functions are completed.

Minimum Qualifications

One (1) year of advanced study or training past the high school diploma or GED equivalency AND three (3) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service.
- OR -
Four (4) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service.

Required Job Knowledge, Skills, Abilities

Knowledge of general office policies and procedures.
Ability to operate general office equipment including document scanners, copiers, printers, etc.
Proficiency in computer based data entry.
Demonstrate effective communication skills in public, in person, and in writing.
Ability to demonstrate high energy, attention to detail, and the ability to organize effectively.
Ability to relate successfully with students and staff of diverse cultural, social, or educational backgrounds.
Demonstrated ability to use judgment, discretion, and decision making skills in dealing with confidential and sensitive issues.
Demonstrated ability to problem solve by questioning, organizing, researching, analyzing, processing, and interpreting information.
Ability to work independently and as a team member. Ability to handle multiple tasks and responsibilities.
Ability to learn and adhere to College policies and procedures.

Preferred Qualifications

Higher Education experience.
Proficient in the use of Ellucian/Colleague software or other student information system and with Microsoft Office applications.

Special Instructions to Applicants

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.

Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III : Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

Job Duties

Complete and maintain current and prospective student files as required; and maintain integrity of student data.
Maintain current knowledge of federal and internal regulations such as the Family Educational Rights and Privacy Act (FERPA) and the Coordinating Board’s Texas Success Initiative.
Exercise good judgment and tact; provide information on college policies, procedures, standards, and requirements where applicable.

Utilize the student information system daily to perform data entry, including admissions applications, student transcripts, test scores to include the Texas Success Initiative, bacterial meningitis records, and all miscellaneous documents needed to complete a student’s file for academic, early college, and special programs.
Utilize the document imaging system to index, review and maintain relevant documents in student records.
Utilize the virtual check in system to place students in line or to summon students waiting to be seen by an Admissions representative.

Assist international students by serving as the first point of contact and assisting with the completion of the international checklist to obtain an I-20 for an F1 Student Visa.
Maintain current knowledge of international student admissions protocols and policies.
Utilize effective and clear communication to this diverse student population using various platforms.

Participate in various recruitment events, new student orientations, and registration events to assist with on-site processing of Admissions documents.

Provide excellent customer service and assist current students, prospective students, faculty, staff and the community with Admissions inquiries using various platforms.
Establish and maintain good public relations with faculty, staff, students, and the community at large.
Work closely with various Student Services, IT and Early College Programs departments.

Open and route mail.
Assist with mailings. Stuff envelopes, mail/email schedules, receipts, and other information requested by students, faculty and staff.

Additional related duties may be assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have one (1) year of advanced study or training past the high school diploma or GED equivalency AND three (3) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service ***OR*** do you have four (4) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service?
  • Yes, I have one (1) year of advanced study or training past the high school diploma or GED equivalency AND three (3) years related experience (submission of transcript(s) required).
  • Yes, I have four (4) years related experience.
  • No, I do not have the required education and/or experience.

Required Documents

• Resume
• Letter of Interest

Optional Documents

• Transcripts

Del Mar College is an Equal Opportunity Employer. As provided by law, Del Mar College does not discriminate on the basis of race, color, sex (including pregnancy, gender identity/transgender status, sexual orientation), age, national origin, religion, disability, genetic information, or any other constitutionally or statutorily impermissible reason.