Admissions Assistant

LIM College; New York (NY); On-site; USD 48,000 - 50,000; Full time

Job summary

LIM College, a leading institution in fashion and lifestyle education, is seeking an Admissions Assistant to support Enrollment Services. This role involves managing student workers, processing applications, and engaging with prospective students. The ideal candidate will have a Bachelor's degree and strong communication skills, with a focus on multitasking and organization. The position offers a competitive salary and various work perks, including hybrid schedules and generous holiday time.

Benefits

Hybrid work schedules

College closed for Summer Fridays

Tuition remission or exchange

6 weeks of paid holidays

Birthday day off

2-4 weeks of vacation based on tenure

7 sick days annually

Medical, dental, vision, employee assistance, 401(k)

Qualifications

• Admissions or office experience preferred.
• Data entry experience preferred.

Responsibilities

• Support Enrollment Services and manage student workers.
• Process inquiries and applications, maintain office organization.
• Communicate with prospective students and parents.

Skills

Communication

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

LIM College - The Business of Fashion & Lifestyle is currently seeking candidates for the position of Admissions Assistant.

GENERAL DESCRIPTION:

Founded in 1939 and located in midtown Manhattan, LIM College is a female-led and owned institution focused on the global business of fashion and lifestyle. Offering master’s, bachelor’s, and associate degree programs, LIM prepares students for career success via an immersive approach grounded in real-world experience and learning by doing through required internships. LIM College’s commitment to excellence in business education ensures graduates are sought after by a wide range of employers, as evidenced by a Career Outcomes Rate of 96% for the Class of 2022. Alumni work for companies such as Chanel, Gucci, Alexander McQueen, Ross Stores, The Financial Times, Ulta Beauty, Google, Saks Fifth Avenue, Cannabis Creative, and The National Football League.

POSITION PURPOSE:

The Admissions Assistant supports Enrollment Services by providing services to prospects, families, and educators. The primary responsibilities include training, supervising, and providing leadership to student workers. The role involves processing inquiries and applications, maintaining an organized office, and communicating with prospective students and parents. Additionally, the position entails presenting to and interviewing prospective students and covering college fair conflicts as needed.

SALARY RANGE: $48,000–$50,000

Essential Functions and Duties:

Office Management

• Answering main phone line and transferring calls
• Preparing weekly labels and mailings
• Checking, organizing, and filing incoming mail
• Metering outgoing mail and bringing it to the mailbox
• Logging data for inquiries via telephone, mail, and email
• Assigning work to student ambassadors
• Organizing office supplies and placing orders
• Responding to questions via telephone, mail, and email, including tele-counseling prospects and applicants
• Scheduling appointments with prospective students for counselors
• Checking faxes and updating student records
• Making copies and maintaining files
• Conducting monthly inventory of Admissions materials and replenishing stock
• Preparing travel bags for staff/faculty covering college fairs
• Preparing publications, packing boxes, and sending materials via courier
• Scanning documents and forwarding to appropriate offices
• Managing the Admissions Master Events calendar

Student Ambassador Supervision

• Hiring student ambassadors, telecounselors, and tour guides for events
• Creating training programs for student ambassadors covering tours, data entry, office management, phone etiquette, and events
• Coordinating work schedules and assigning daily tasks
• Auditing work and providing feedback
• Reporting issues and successes to management
• Providing annual performance evaluations
• Meeting weekly with student managers
• Processing bi-weekly payroll

Preparation for Admissions On-Campus Events

• Communicating event details to prospective students
• Creating events and communications in Technolutions Slate
• Reserving rooms and resolving scheduling conflicts
• Preparing physical materials and setting up event spaces
• Contacting vendors and confirming attendance
• Conducting follow-up calls and sending thank-you notes
• Submitting budget requests

Applicant and Prospect Management

• Compiling and maintaining applicant files
• Processing applications and verifying documents
• Fulfilling information requests
• Updating databases and following up with applicants
• Coordinating with Student Accounts for enrollments
• Reviewing enrolled student files each semester

Prospect and Applicant Interaction

• Interviewing prospective students
• Presenting at information sessions
• Touring prospective students
• Covering college fair conflicts as needed

Other Duties

• Attending Admissions meetings
• Participating in college-wide programs
• Collaborating with other departments
• Performing additional duties as assigned
• Providing backup front desk support when necessary

Qualifications:

• Education/Certification: Bachelor's degree required
• Knowledge: Proficiency in Microsoft Office Suite
• Experience: Admissions or office experience preferred; data entry experience preferred
• Skills/Abilities: Ability to multitask, strong verbal and written communication skills, well-organized

Work Perks:

• Hybrid work schedules
• College closed for Summer Fridays
• Tuition remission or exchange
• 6 weeks of paid holidays
• Birthday day off
• 2-4 weeks of vacation based on tenure; 7 sick days annually
• Medical, dental, vision, employee assistance, 401(k), etc.