Admissions Application Spec.

University of Minnesota; Rochester (MN); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Competitive wages

Paid holidays

Generous time off

Low-cost medical, dental, and pharmacy plans

Healthcare and dependent care flexible spending accounts

Excellent retirement plans with employer contribution

Employee Assistance Program

Job summary

The University of Minnesota is seeking an Admissions Application Specialist in Rochester, MN. This role is responsible for the administrative intake and verification of applications for admission. Working in the Enrollment Management/Admissions office, you will assist in data management, document verification, and applicant communication.

The salary range is $48,000 to $58,000 based on experience and qualifications, with a focus on promoting diversity and inclusion.

Qualifications

• Bachelor's degree and two years' experience after degree completion or master's degree.
• Proficiency in Microsoft Excel.
• Experience with Student Information Systems or CRMs.

Responsibilities

• Entering and updating applicant information in student information systems.
• Reviewing transcripts, test scores, and letters of recommendation.
• Calculating GPAs and verifying applicants meet specific criteria.
• Contacting students to request missing documents.
• Maintaining accurate data in software systems.

Skills

Proficiency in Microsoft Excel

Fluency in English

Experience with Student Information Systems or CRMs

Education

Bachelor's degree

Master's degree

Job description

Job ID: 374034 | Location: Rochester | Job Family: Student Services | Full-Time | Regular | Job Code: 9702AN | Employee Class: Acad Prof and Admin

About the Job

Admissions Application Specialist is a professional responsible for the administrative intake and initial verification of applications for admission to UMR. This position serves as the primary bridge between a prospective student's submission and the formal review by an admissions counselor.

Location and Work environment: Position is located within the Enrollment Management/Admissions office areas on the Rochester campus. The position is in-person on the Rochester campus, with limited flexibility.

Work Schedule: Position is Monday through Friday, normal campus office hours. Some weekends and nights will be required for recruitment events or special projects. Limited travel may be required.

Expected Contributions: This position contributes to the University by supporting the recruitment of new students and retention/persistence of students.

Primary Responsibilities

• 40% Data Management: Entering and updating applicant information in student information systems (SIS) like Slate or Banner.
• 20% Document Verification: Reviewing transcripts, test scores, and letters of recommendation to ensure they are official and complete.
• 20% Eligibility Screening: Calculating GPAs and verifying that applicants meet specific institutional criteria (e.g., residency status or prerequisite courses).
• 10% Applicant Communication: Contacting students via email or phone to request missing documents or clarify details in their application.
• 10% Record Maintenance: Utilizing and maintaining accurate data, including student contacts, in software systems to allow for the construction of the weekly report to the Enrollment Management Team.

This position works in-person in Rochester, MN. This role is not eligible for H-1B or Green Card sponsorship. This position is contingent upon confirmed student enrollment for the upcoming term.

Qualifications

Required Qualifications

• Bachelor's degree and two years' experience after degree completion or master's degree

Preferred Qualifications

• Proficiency in Microsoft Excel (for data reconciliation) and experience with Student Information Systems or CRMs (e.g., Slate).
• Prior work at a college or university.
• Fluent in English and one other language e.g., Spanish, Hmong, Somali.
• Demonstrated ability to meet deadlines, prioritize tasks, manage multiple projects, and take initiative, working independently without supervision.
• Ability to work in an innovative, collaborative, and competitive environment.
• Work independently, with guidance in only the most complex situations.
• Excellent writing skills, including professionalism in composing emails.

Pay and Benefits

Pay Range: $48,000.00 - $58,000.00; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer‑paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Diversity and Inclusion

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.