Admissions and Records Coordinator

Southern Illinois University at Carbondale; Carbondale (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Southern Illinois University at Carbondale is seeking a supervisory administrator to direct and coordinate activities within the admissions, records, and registration departments. The role requires overseeing staff, maintaining student records, and ensuring policy compliance across related processes.

The position emphasizes administrative support, customer service, and reporting duties, with responsibilities spanning policy development and inter-department collaboration.

Qualifications

• High school diploma or equivalent.
• Four years (48 months) from coursework or work experience in administrative support, admissions and enrollment, customer service, public relations, or records management.
• One year (12 months) of supervisory or administrative experience in administrative support, admissions and enrollment, customer service, public relations, or records management.

Responsibilities

• Directs and coordinates activities and/or programs within the admissions, records, and/or registration department(s).
• Directs and coordinates personnel functions such as interviewing, selecting, training, supervising, evaluating performance, and developing staff.
• Represents the department(s) on various committees.
• Oversees and manages electronic systems and integrations.
• Directs and coordinates reporting activities.
• Directs and coordinates the maintenance of student academic records; manages compliance and retention of student academic records.
• Monitors, researches, and distributes information regarding changes in policies, procedures, and/or requirements related to admissions, records, and/or registration activities.
• Directs and coordinates the development and implementation of operational policies, procedures, goals, and initiatives.
• Performs duties of the lower levels.
• Performs other related duties as assigned.

Skills

Administrative support

Supervisory experience

Public relations

Education

High school diploma or equivalent

Job description

Description

Salary is competitive and commensurate with qualifications andexperience, while also considering internal equity.

Employees at this level direct and/or coordinate activities andprograms within the admissions, records, and/or registrationdepartment(s). They work under general supervision of higher-levelpersonnel.

Examples of Duties

• Directs and coordinates activities and/or programs within theadmissions, records, and/or registration department(s);
• directs and coordinates personnel functions such as interviewing,selecting, training, supervising, evaluating performance, and/ordeveloping staff, work schedules, and assignments;
• represents the department(s) on various committees;
• oversees and manages electronic systems and integrations;
• directs and coordinates reporting activities;
• directs and coordinates the maintenance of student academicrecords; manages compliance and retention of student academicrecords;
• monitors, researches, and distributes information regarding changesin policies, procedures, and/or requirements related to admissions,records, and/or registration activities;
• directs and coordinates the development and implementation ofoperational policies, procedures, goals, and initiatives;
• performs duties of the lower levels;
• performs other related duties as assigned.

Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months) fromthe categories below:
   1. course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • 60 semester hours or an Associate's Degree equals eighteenmonths (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • 120 semester hours or a Bachelor's degree equals three (3)years (36 months)
      • a Master's degree equals four (4) years (48 months)
   2. work experience in administrative support, admissions andenrollment, customer service, public relations, records management,or closely related experience.
3. One (1) year (12 months) of supervisory or administrativeexperience in administrative support, admissions and enrollment,customer service, public relations, records management, or closelyrelated experience.

Supplemental Information

Illinois Residency Requirement: Pursuant to the StateUniversities Civil Service System, out-of-state candidates mustestablish Illinois residency within 180 calendar days of the startdate for this position.

Sponsorship for work authorization is not available. For moreinformation visit https://policies.siu.edu/policies/employment-non-us-citizens.php