Admissions and Records Associate - Siebel School of Computing and Data Science

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

The University of Illinois Urbana-Champaign seeks an Admissions and Records professional to manage and streamline graduate admissions for the CS School of Computing and Data Science. You will act as the primary liaison to the CS Graduate Admissions Committee, coordinating timelines, evaluations, and communications with applicants.

You will also support recruitment efforts, information management, and staff supervision as part of a collaborative team responsible for ensuring compliant and

Responsibilities

• Develop and maintain current knowledge of UIUC processes and stakeholders related to CS Graduate Admissions.
• Serve as primary staff liaison for the CS Graduate Admissions Committee and faculty; monitor and distribute information to maintain accurate admissions policies.
• Coordinate workflow of annual CS MS and PhD admissions cycles with internal stakeholders.
• Coordinate admission decisions for coursework-based Masters admissions for Fall, Spring, and Summer cycles.
• Evaluate admissions applications with discretion, gather information for admission consideration, and participate in the decision process.
• Serve as an expert for operational functions including transcript verification and language requirement evaluation for international applicants.

Job description

Duties Responsibilities

Admission Processing

• Develop and maintain current knowledge of the Siebel School of Computing and Data Science and University of Illinois processes and stakeholders.
• Serve as primary staff liaison in an advisory capacity for the CS Graduate Admissions Committee and other faculty. Monitor, research, and distribute information to the admissions committee and other CS faculty and staff to maintain accurate admissions policies that are consistent with University admissions requirements.
• Coordinate the workflow of individual phases of annual CS MS and PhD admissions cycle with internal stakeholders.
• Coordinate the workflow and participate in the admission decision process for the coursework-based Masters admissions processes for Fall, Spring, and Summer admission cycles;
• Work within a team environment to evaluate admissions applications, apply discretion and independent judgment in evaluating and comparing applications and gather information in preparation for admission consideration.
• Serve as an expert for operational functions including, but not limited to transcript verification, evaluation of language requirements of international applicants, and processing and notification of admissions decisions.

Recruitment

• Serve as a point of contact and resource for all SSCDS Graduate programs. Counsel and advise prospects as they move through the admissions process including consulting them on program fit, answering questions about the admissions process, alleviating concerns, and assisting with application submission.
• Assist with implementation of recruitment and admissions marketing and communications plans, including, but not limited to social media, websites, webinars, and email campaigns.
• Assist in the planning and organizing of recruiting events such as CS Visit Days and both internal and external informational events for prospective students, in collaboration with other graduate advising staff and faculty.

Information Management

• Support the school leadership in strategic decision making by curating, analyzing, and reporting admission-related data.
• Identify, investigate and troubleshoot barriers to the application and admission processes. In conjunction with leadership, develop proposals for new initiatives that will help enhance future admissions cycles.

Supervision and Training

• Supervise the Admissions and Records Coordinator/Officer positions, including managing daily work flows, approving leave requests, conducting annual performance reviews, mentoring staff.
• Support general training of graduate programs staff who participate in the admission process. Assume additional appropriate duties to further the mission of the school.