Admissions and Records Associate - Siebel School of Computing and Data Science

Laseagrant; Urbana (IL); On-site; USD 58,000 - 62,000; Full time

Job summary

The Siebel School of Computing and Data Science at the Grainger College of Engineering seeks an Admissions and Records Associate to coordinate graduate admissions and records in a fast-paced office. You will work with faculty, program staff, and campus partners to manage processes and ensure accurate, timely decision making.

The role requires a Bachelor's degree and experience in admissions, records, or higher education operations; supervisory responsibilities and potential for a Master's degree

Qualifications

• Knowledge of admissions, records, and registration procedures.
• Ability to communicate effectively with diverse audiences.
• Experience supervising professional staff is a plus.
• Wamiliarity with language requirements for international applicants is desirable.

Responsibilities

• Coordinate workflow of CS MS and PhD admissions cycles with internal stakeholders.
• Evaluate admissions applications and prepare information for decision making.
• Serve as liaison for the CS Graduate Admissions Committee and faculty.
• Support recruitment, marketing, and events for prospective students.
• Supervise Admissions and Records Coordinator/Officer and mentor staff.

Skills

Customer service

Data analysis

Communication

Policy knowledge

Confidentiality

Education

Bachelor's degree

Master's degree preferred

Job description

Admissions and Records Associate - Siebel School of Computing and Data Science

Siebel School of Computing and Data Science

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Siebel School of Computing and Data Science in The Grainger College of Engineering seeks applicants for an Admissions and Records Associate position. This position is responsible for duties involved in the coordination and administration of graduate student admissions and records in the Siebel School of Computing and Data Science (SSCDS), in a fast-paced, professional, customer-focused, and results-driven environment. This role will engage and collaborate with faculty, graduate program staff, and other campus constituents. In conjunction with the leadership team, they will support the school mission in recruiting and admitting high quality graduate students.

Dutiesand Responsibilities:

• Develop and maintain current knowledge of the Siebel School of Computing and Data Science and University of Illinois processes and stakeholders.
• Serve as primary staff liaison in an advisory capacity for the CS Graduate Admissions Committee and other faculty. Monitor, research, and distribute information to the admissions committee and other CS faculty and staff to maintain accurate admissions policies that are consistent with University admissions requirements.
• Coordinate the workflow of individual phases of annual CS MS and PhD admissions cycle with internal stakeholders.
• Coordinate the workflow and participate in the admission decision process for the coursework-based Masters admissions processes for Fall, Spring, and Summer admission cycles;
• Work within a team environment to evaluate admissions applications, apply discretion and independent judgment in evaluating and comparing applications and gather information in preparation for admission consideration.
• Serve as an expert for operational functions including, but not limited to transcript verification, evaluation of language requirements of international applicants, and processing and notification of admissions decisions.

Recruitment

• Serve as a point of contact and resource for all SSCDS Graduate programs. Counsel and advise prospects as they move through the admissions process including consulting them on program fit, answering questions about the admissions process, alleviating concerns, and assisting with application submission.
• Assist with implementation of recruitment and admissions marketing and communications plans, including, but not limited to social media, websites, webinars, and email campaigns.
• Assist in the planning and organizing of recruiting events such as CS Visit Days and both internal and external informational events for prospective students, in collaboration with other graduate advising staff and faculty.
• Support the school leadership in strategic decision making by curating, analyzing, and reporting admission-related data.
• Identify, investigate and troubleshoot barriers to the application and admission processes. In conjunction with leadership, develop proposals for new initiatives that will help enhance future admissions cycles.

Supervision and Training

• Supervise the Admissions and Records Coordinator/Officer positions, including managing daily work flows, approving leave requests, conducting annual performance reviews, mentoring staff.
• Support general training of graduate programs staff who participate in the admission process.

Assume additional appropriate duties to further the mission of the school

SpecialtyFactors

• Bachelor’s degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
• Two (2) years (24 months) of professional work experience in admissions, records, registration, and/or closely related experience within an educational setting.
• Demonstrated experience supervising professional staff.
• (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

PreferredQualifications

• Master’s degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
• Demonstrated experience in graduate admissions and recruiting at a higher education institution.

Knowledge,Skills and Abilities

• Knowledge of academic, departmental, institutional, and/or government laws, rules, regulations, policies and procedures related to student admissions, records, and/or registration functions.
• Knowledge of electronic record systems, office productivity software, and their applications.
• Knowledge of principles and processes for providing customer service.
• Ability to communicate effectively for the needs of the audience.
• Ability to interpret work related documents, policies, and procedures.
• Ability to exercise discretion in handling sensitive and confidential information.
• Ability to work and exercise judgment independently to analyze and investigate a variety of questions or problems.
• Ability to conceptualize, organize, analyze, and interpret data, complex rules, and regulations to resolve difficult situations.
• Ability to identify measures or indicators of system performance and the actions processes needed to improve or correct
  performance.

Appointment Information

This is a full-time Civil Service Admissions and Records Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.

The budgeted salary range for this position is $58,000 - $62,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 17, 2026. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact David Hartzell at [e-mail]. For questions regarding the application process, please contact 217-333-2137.

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Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois must also comply with applicable federalexport control laws and regulations and, as such, reserves the right to employrestricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].