Admissions and Intake Coordinator

Kaleidoscope ABA Therapy Services; Bridgeport, Northern (CT, KY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off: 8 Paid Holidays + 16 PT

Vision insurance

Job summary

Kaleidoscope ABA Therapy Services is seeking an Admissions and Intake Coordinator to guide families through the intake process and promote our services to children with autism. You will educate clients, gather documentation, and coordinate with the central intake team for a smooth experience.

Expect to market ABA therapy, develop outreach plans, and track referral sources while coordinating with staff to ensure timely paperwork and authorizations.

Qualifications

• Requires a Bachelor’s degree.
• Minimum of 3 years in healthcare or mental health admissions.
• Ability to travel locally and drive independently.

Responsibilities

• Educate families about intake process and services.
• Guide families through enrollment, collect documents and submit to intake team.
• Market ABA therapy services and build referrals with families, doctors, diagnostic centers and community organizations.
• Track referral sources, demographics, and trends to adjust marketing efforts.
• Act as liaison between staff and families to ensure paperwork is current and authorities renewed on time.

Skills

Marketing outreach

Relationship building

Communication skills

Travel readiness

Education

Bachelor's degree

Tools

CRM software

Job description

TERRITORY: BRIDGEPORT CONNECTICUT

The Admissions and Intake Coordinator professional at Kaleidoscope ABA Therapy embodies a passion for program growth. Must act as a driving force behind building referrals and promoting our treatment services, with families, doctors, diagnostic centers and community organizations to children and young adults with autism.

We are looking for a compassionate and detail-oriented person to guide families through our intake process, ensuring a smooth and supportive experience from start to finish. In this role, you will educate clients, answer questions, gather required documents, and submit to our central processing team.

Admissions and Intake Coordinator Responsibilities:

• Responsible for the marketing of ABA Therapy services for children with autism. These customers may include, but are not limited to Families, Schools, Head Start Programs, Physicians, Psychologists, Diagnostic Centers
• Responsible for meeting or exceeding the profitable growth of client referrals and increasing census.
• Talking to inbound leads and qualifying them as referrals
• Assist families enroll in our services by collecting insurance benefits, gathering intake documentation, and submitting to our centeral intake team.
• Function as a liaison between staff and families, ensuring paperwork is current and authorizations are renewed on time.
• Responsible for the development and implementation of marketing and outreach plans.
• Responsible for keeping a record of all referral sources, existing customers, tracking trends, markets, and demographics.
• Responsible for analyzing referral data, trends and adjusting marketing efforts based on data analysis.
• Responsible for follow-up on all marketing efforts
• Work with other management in identifying and qualifying potential new services to meet customer needs.
• Acts independently and responsibly to perform duties on a consistent basis.

Requirements:

• Requires a minimum of (3) years of healthcare or mental health admissions
• Prior experience in behavior healthcare, healthcare, mental health, education or related therapies is a plus.
• Requires a Bachelor's degree
• Requires the ability to travel locally.
• Must have reliable vehicle/transportation, valid driver's license, required automobile insurance, and the ability to safely and independently operate said vehicle.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off: 8 Paid Holidays + 16 PTO Days (6 sick, 10 vacation)
• Vision insurance

Schedule:

• Monday to Friday
• Some weekend or evening marketing events.

Work Location: In person

About Us

Kaleidoscope ABA has been in business for over 20 years and has 35 locations across the country. Join a growing team looking to make a difference in the lives of children.

Kaleidoscope ABA Therapy Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.