Admissions Administrative Assistant

Bryant & Stratton College; Chesterfield Court House (VA); On-site; USD 35,000 - 40,000; Full time

Job summary

Bryant & Stratton College in Richmond's Chesterfield Campus is accepting applications for an Admissions Administrative Assistant. The Admissions Administrative Assistant provides administrative support to the Admissions department under the direction of the Admissions Director.

The role also serves as a primary resource for students navigating clinical compliance requirements, coordinating documentation, scheduling health screenings, and maintaining accurate records.

Qualifications

• Associate degree required; Bachelor’s degree preferred.
• 2–4 years of prior office support and customer service experience.
• Excellent customer service skills.
• Effective time management and organizational skills.

Responsibilities

• Serve as a primary administrative resource for students regarding clinical compliance requirements.
• Assist students in understanding clinical compliance requirements, deadlines, and submission procedures.
• Provide individual support to students navigating clinical compliance systems and platforms.
• Assist students with scanning, uploading, organizing, and submitting required documents.
• Review submitted documentation for completeness, accuracy, and legibility.
• Maintain accurate records of student clinical compliance documentation.
• Assist students with obtaining immunization and vaccination records.
• Track immunizations, TB testing, and other required health documentation.
• Assist with scheduling drug screenings through approved vendors.
• Assist with scheduling physical examinations and other required health appointments.
• Provide students with health forms, instructions, and documentation guidelines.
• Monitor compliance records for missing, incomplete, or expired requirements.
• Communicate reminders and follow-up notifications regarding outstanding requirements.
• Track deadlines and maintain up-to-date student compliance status.
• Assist with coordinating background checks and clinical placement requirements.
• Respond to student questions and provide timely assistance regarding clinical compliance processes.
• Communicate with faculty, staff, healthcare providers, and vendors to facilitate compliance.
• Prepare and maintain reports and documentation related to student clinical compliance.
• Maintain confidentiality of student records and health information.
• Provide general administrative support for clinical education and related activities.
• Front desk coverage when needed.
• Other duties as assigned by Admissions Director.

Skills

Customer service

Time management

Organizational skills

Education

Associate degree

Bachelor’s degree preferred

Job description

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401K, and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness eligible employer.

The Richmond - Chesterfield Campus of Bryant & Stratton College is accepting applications for an Admissions Administrative Assistant.

Position Summary

The Admissions Administrative Assistant provides administrative support to the Admissions department under the direction of the Admissions Director.

Essential Position Responsibilities And Functions

• Serve as a primary administrative resource for students regarding clinical compliance requirements.
• Assist students in understanding clinical compliance requirements, deadlines, and submission procedures.
• Provide individual support to students navigating clinical compliance systems and platforms.
• Assist students with scanning, uploading, organizing, and submitting required documents.
• Review submitted documentation for completeness, accuracy, and legibility.
• Maintain accurate electronic and/or paper records of student clinical compliance documentation.
• Assist students with obtaining and navigating immunization and vaccination records.
• Assist with tracking immunizations, titers, TB testing, and other required health documentation.
• Assist students with scheduling required drug screenings through approved vendors.
• Assist students with scheduling physical examinations and other required health appointments.
• Provide students with required health forms, instructions, and documentation guidelines.
• Monitor student compliance records for missing, incomplete, or expired requirements.
• Communicate reminders and follow-up notifications to students regarding outstanding compliance requirements.
• Track compliance deadlines and expiration dates and maintain up-to-date student compliance status.
• Assist with coordinating background checks and other clinical placement requirements.
• Respond to student questions and provide timely assistance regarding clinical compliance processes.
• Communicate with faculty, staff, healthcare providers, clinical partners, and external vendors as needed to facilitate compliance.
• Prepare and maintain reports, tracking lists, and other documentation related to student clinical compliance.
• Maintain confidentiality and security of student records and sensitive health-related information.
• Provide general administrative support for clinical education, student compliance activities, orientations, and related departmental initiatives.
• Front desk coverage when needed.
• Other duties and projects as assigned by Admissions Director.
• Qualifications and Position Requirements:
• Associate degree. Bachelor’s degree preferred.
• 2-4 years previous office support and customer service experience.
• Excellent customer service skills.
• Effective time management and organizational skills.

Salary

$35,000.00 - $40,000.00

This position is eligible for overtime.

Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.

Information about the total compensation package for this position will be provided during the interview process.

All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”).Bryant & Stratton College is an Equal Opportunity Employer.