Admintration

Colonial Group; Bellingham (MA); On-site; USD 66,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision, prescription

401(k) with company match

Tuition reimbursement

Life Insurance

Paid Time Off and Holidays

Job summary

BlueLinx is seeking a Branch Administrator Manager to lead administrative, accounting, and inventory functions at a distribution facility. You will oversee invoicing, stock receiving, shipping, A/R/A/P processes and time clock approvals while partnering with Sales, Operations, and Finance leadership.

The role emphasizes data integrity, timely processing, and excellent customer service in a fast-paced warehousing environment.

Qualifications

• Associates degree in Accounting or related field.
• BS/BA degree in related field preferred.
• 6-8 years experience preferred.
• Strong knowledge of finance and accounting transactions in a warehousing environment / distribution center.
• Strong knowledge and experience in inventory control, material/stock handling/storage, and building products.
• Must be detail-oriented and have the ability to multi-task.
• Strong problem analysis/resolution, organization, time management, communication and interpersonal skills.
• Proficiency using Microsoft Office Suite Software and relevant tools / technology.

Responsibilities

• Manages the administrative functions of a distribution center by providing excellent customer service, ensuring data integrity and timely processing of transactions.
• Collaborate with and foster a good working relationship with Sales and Operations teams.
• Timely and accurate processing of sales orders, credit memos, PO transactions utilizing relevant resources in A/R as needed.
• Inventory – accuracy of inventory related data in Agility from receiving to cycle counts to inventory adjustments.
• Accounts Receivable – Partner with Credit and A/R for setup of new accounts and managing past due accounts.
• Accounts Payable – Ensure adherence to expense Chart of Authority, timely completion of A/P reconciliation, daily invoicing for warehouse inventory and direct billing.
• Associate onboarding, time approval, and central point of contact for communications.
• Works with branch sales team to ensure orders are processed and released.
• Reviews all stock received, purchase orders and computer reports for accuracy.
• Coordinates with Operations management on all rail and truck shipments.
• Leads team; selects/hires; develops objectives; coaches and evaluates performance.
• Ensures direct reports obtain applicable training and development opportunities to enhance performance, development, and contributions to the company.
• Holds direct reports accountable for individual and team performance.
• Addresses performance issues appropriately and timely

Skills

Finance & accounting

Inventory control

MS Office

Communication

Analytical thinking

Leadership

Education

Associate degree in Accounting

BS/BA degree in related field

Tools

Agility

Excel

Job description

Build Your Career as a Branch Administrator Manager with BlueLinx!

At BlueLinx, our people are at the heart of our success. We are committed to ensuring our team members can build job security, enhance their skills, and make meaningful contributions. We deliver the building blocks to better lives.

Join us and be part of a company that values its people and strives to make a positive impact in the industry.

The Branch Admin Mgr. is a key leadership role that reports to the Branch General Manager. The Branch Admin Mgr. manages and performs administrative, accounting and inventory functions at a distribution facility. The Branch Admin Manager is responsible for: invoicing, stock receiving, shipping, accounts payable / receivable, and time clock approval. The Branch Admin Mgr works closely with the Sales and Operations leadership, Corporate Finance & Accounting, HR, customers, vendors, and other support personnel to ensure process integrity and superior customer service.

Competitive Salary Range of between $66,000 - $85,000 plus bonus

Comprehensive Benefits:

• Medical, Dental, Vision, Prescription
• 401(k) with company match
• Tuition reimbursement
• Life Insurance
• Generous Paid Time Off (PTO) and 8 Company Holidays
• Career Growth:Opportunity to develop and advance your career with a leading building products distributor.

What You’ll Do:

• Manages the administrative functions of a distribution center by providing excellent customer service, ensuring data integrity and timely processing of transactions.
• Collaborate with and foster a good working relationship with Sales and Operations teams.
• Timely and accurate processing of sales orders, credit memos, PO transactions utilizing relevant resources in A/R as needed.
• Inventory – accuracy of inventory related data in Agility from receiving to cycle counts to inventory adjustments.
• Accounts Receivable – Partner with Credit and A/R for setup of new accounts and managing past due accounts.
• Accounts Payable – Ensure adherence to expense Chart of Authority, timely completion of A/P reconciliation, daily invoicing for warehouse inventory and direct billing.
• Associate onboarding, time approval, and central point of contact for communications.
• Works with branch sales team to ensure orders are processed and released.
• Reviews all stock received, purchase orders and computer reports for accuracy.
• Coordinates with Operations management on all rail and truck shipments.
• Leads team; selects/hires; develops objectives; coaches and evaluates performance.
• Ensures direct reports obtain applicable training and development opportunities to enhance performance, development, and contributions to the company.
• Holds direct reports accountable for individual and team performance.
• Addresses performance issues appropriately and timely

What We’re Looking For:

• May manage a small group of employees directly and/or has significant indirect responsibilities in getting work done through others
• Decision-making is subject to broad practices and procedures covered by some functional precedents, policies, and professional standards
• Contributes to development of an operating plan and budget. May manage parts of budget
• Problems are complex and solutions require detail analysis and extensive investigation
• Ability to build consensus and be appropriately diplomatic, understands others’ roles and perspectives, can sell projects and ideas externally and across the organization. Influences others by presenting a strong case. Builds cross-functional relationships to build consensus and create results
• Associates degree in Accounting or related field. BS / BA Degree in related field preferred
• 6-8 years experience preferred
• Strong knowledge of finance and accounting transactions in a warehousing environment / distribution center
• Strong knowledge and experience in inventory control, material/stock handling/storage, and building products
• Must be detail-oriented and have the ability to multi-task
• Strong problem analysis/ resolution, organization, time management, communication and interpersonal skills
• Prefer process improvement and operating efficiency knowledge
• Proficiency using Microsoft Office Suite Software and relevant tools / technology

Our Values

With every decision and action, we put people first, keep the future in mind, and work as a team toward shared progress:

• Customer Centric
• Respect
• Collaboration
• Integrity
• Grit

About Us:

BlueLinx is one of America’s largest distributors of building products, with over 70,000 branded and private-label SKUs. Headquartered in Marietta, Georgia, we have over 2,000 associates and distribute our comprehensive range of structural and specialty products to approximately 15,000 national, regional, and local dealers, as well as specialty distributors, national home centers, industrial, and manufactured housing customers.

The salary range provided is a good-faith estimate based on the position requirements and market data. Actual compensation will depend on factors including experience, qualifications, skills, geographic location, and other job-related considerations. BlueLinx also offers a comprehensive benefits package including health care, dental, vision, life and disability insurance starting the first day of the month, 15 days of paid time off that start accruing your first day, and 8 paid holidays per year.

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