Adminstrative Assistant (Remote)

Freddie Mac; San Francisco (CA); Remote; USD 45,000 - 65,000; Full time

Job summary

A leading healthcare clinic is seeking an Administrative Support professional to enhance operational efficiency. This role involves managing communications, invoices, and other administrative tasks in a supportive environment. With remote flexibility and a focus on healthcare and legal documentation, this opportunity is perfect for detail-oriented candidates looking to contribute meaningfully.

Qualifications

• Prior experience in an administrative or executive assistant role.
• Strong written and verbal English communication skills are essential.
• Proficiency with email tools, spreadsheets, and invoicing software is required.

Responsibilities

• Answer phone calls and manage incoming requests efficiently.
• Maintain records of communications and follow-ups.
• Create, manage invoices, and assist with billing tasks.

Skills

Written communication

Verbal communication

Multitasking

Time management

Problem-solving

Tools

Email tools

Spreadsheets

Invoicing software

Job description

Employer Industry: Healthcare Clinic

Why consider this job opportunity:
- Opportunity to work with a growing, mission-driven clinic
- Supportive and collaborative work environment
- Flexibility to work remotely, with a preference for candidates based in the Philippines
- Chance to play a vital role in ensuring smooth day-to-day operations
- Involvement in the intersection of healthcare and legal documentation

What to Expect (Job Responsibilities):
- Answer phone calls, take detailed messages, and manage incoming call requests
- Monitor and respond to emails, escalating or drafting replies when appropriate after training
- Maintain clear records of communications and follow-ups
- Create and manage invoices and assist with basic billing tasks
- Support internal documentation, note-taking, and coordination efforts

What is Required (Qualifications):
- Prior experience in an administrative, executive assistant, or support role
- Strong written and verbal English communication skills
- Ability to multitask and manage time effectively
- Proficient with email tools, spreadsheets, and invoicing software
- Detail-oriented, resourceful, and proactive in problem-solving

How to Stand Out (Preferred Qualifications):
- Basic legal knowledge or background, such as a law degree or paralegal experience
- Experience working with healthcare-related administrative tasks

#Healthcare #AdministrativeSupport #RemoteWork #CareerOpportunity #LegalDocumentation

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