ADMINSTRATIVE ASSISTANT (FULL TIME)

Bon Appétit Management Company; Cleveland (OH); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Pet Insurance

Voluntary Benefits

Job summary

Bon Appetit Management Company is hiring an Administrative Assistant for Case Western Reserve University in Cleveland, OH. This full-time position requires strong organizational skills, discretion with confidential documents, and the ability to support management and staff daily.

Experience in administrative roles is preferred; ability to obtain DOT or ServSafe certification is a plus. The job involves coordinating staff, handling inquiries, and maintaining accurate records in a dynamic campus

Qualifications

• One year of administrative office support experience required.
• DOT Certification or ServSafe Certification, or ability to obtain one.

Responsibilities

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment and labor documents.
• Assist with staffing by locating staff when needed.
• Build good relationships with staff, school personnel, parents, and supervisors.
• Maintain records of eligibility for free/reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts in computer systems.
• Perform daily bank deposit reconciliation.
• Process vendor invoices and verify prices against bids.
• Reconcile monthly vendor statements.
• Prepare monthly state claim forms for reimbursement.
• Assist in end-of-month financial reports.
• Attend in-service/safety meetings as required.
• Maintain a clean and safe work environment; ensure safety.

Skills

Administrative support

Client communication

Records management

Training coordination

Job description

Job Title: Administrative Assistant

We are hiring immediately for full‑time Administrative Assistant positions at Case Western Reserve University, located at 11473 Euclid Avenue, Cleveland, OH 44106. Online applications only.

Schedule: Full time; days and hours may vary; open availability required. Pay: $18.00–$20.00 per hour. Internal employee referral bonus available.

Qualifications

• One year of administrative office support experience required.
• Previous experience with vehicle delivery, training, and operation preferred.
• Ability to obtain Department of Transportation (DOT) Certification or ServSafe Certification.

Responsibilities

• Answer telephones and direct inquiries in a professional, client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, students’ parents, and supervisors.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced‑priced lunches, if applicable.
• Enter weekly cash sales and meal counts using computer systems.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, checking item prices against bid specifications.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment; ability to perform job safely.
• Perform other duties as assigned.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• For full‑time positions: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Company Overview

Bon Appetit Management Company operates more than 1,000 cafés around the country for corporations, universities, and museums. The company emphasizes socially and environmentally responsible sourcing and cooks everything from scratch using fresh, local ingredients.

Equal Employment Opportunity

Compass Group is an equal‑opportunity employer. We are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience, without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other protected classification.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. This job post is not an exhaustive list of all responsibilities. The company reserves the right to modify or change essential functions as needed.

Applications are accepted on an ongoing basis. Bon Appetit maintains a drug‑free workplace.